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Letter of Agreement No. 2008-62 <br />Page 3 <br />8. Payment by DEA to HCPD will be in accordance with a schedule determined by DEA and said <br />payment will be made pursuant to the execution by HCPD of a Standazd Form SF-270, Request for <br />Advance or Reimbursement, and receipt of same by DEA. However, no funds will be paid by DEA <br />to HCPD under this Agreement until DEA has received to its satisfaction an accounting of the <br />expenditures of al] funds paid to HCPD during the periods of previous Agreements for this same <br />purpose. These expenditures will be reported on a Standard Form SF-269, Financial Status Report, <br />and a December Monthly Accounting Form. . <br />9. It s understood and agreed by HCPD that, in return for DEA's payment to HCPD of Federal <br />funds, HCPD will comply with all applicable Federal statutes, regulations, guidance, and orders, <br />including OMB Circular A-102 (administrative requirements), OMB Circular A-87 (cost principles, <br />codified at 2 C.F.R. Part 225), OMB Circular A-133 (audit requirements), 28 C.F.R. Part 66 (grants <br />management common rule), 2 C.F.R. § 2867 (nonprocurement suspension & debarment), 28 C.F.R. <br />Part 83 (Drug-Free Workplace Act common rule), 28 C.F.R. Part 69 (Byrd Anti-Lobbying <br />Amendment common rule), and DOJ Order 2900.8A (June 20, 1990). The Financial Guide <br />published by the office of the Comptroller, Office of Justice Programs, U.S. Department of Justice <br />contains helpful information regarding compliance requirements. <br />] 0. HCPD agrees to comply with the requirements of OMB Circular A-133, "Audits of States, <br />Local Governments, and Non-Profit Organizations." OMB Circular A-133 is available at <br />http://www.Whitehouse.gov/omb/circulazs/a133/a133.htm1. In conjunction with the beginning date <br />of the award, the audit report period of HCPD under the single audit requirement is (01/1/2008) <br />through (12/31/2008). <br />11.-HCPD acknowledges that arrangements have been made for any required financial and <br />compliance audits, and audits will be made within the prescribed audit reporting cycle. HCPD <br />understands that failure to furnish an acceptable audit as determined by the cognizant Federal agency <br />may be a basis for denial of future Federal funds and/or refunding of Federal funds and may be a <br />basis for limiting HCPD to payment by reimbursement on a cash basis. <br />12. HCPD shall maintain complete and accurate reports, records and accounts of all obligations and <br />expenditures of DEA funds under this Agreement in accordance with generally accepted government <br />accounting principles and in accordance with state laws and procedures for expending and <br />accounting for its own funds. HCPD shall further maintain its records of all obligations and <br />expenditures of DEA funds under this Agreement in accordance with all instructions provided by <br />DEA to facilitate on-site inspection and auditing of such records and accounts. <br />13. HCPD shall permit and have available for examination and auditing by DEA, the United States <br />Department of Justice Office of Inspector General, the Government Accountability Office, and any <br />of their duly authorized agents and representatives, any and all investigative reports, records, <br />documents, accounts, invoices, receipts and expenditures relating to this Agreement. In addition, <br />HCPD will maintain all such foregoing reports and records for three years after termination of this <br />Agreement or until after all audits and examinations are completed and resolved, whichever is <br />longer. <br />