REP FC 244 04/19/2004 2002-2004 - Laserfiche WebLink

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REPORT OF THE COMMITTF,E ON FINANCE, DATE,: April 19, 2004 PLACE: Council Chambers TIME: 9:06 a.m. Re: Comm. No. 583/Res. No. 178-04 Council Chair and Members Hawaii Count} Council Hiles Nawai'i 96720 Your Committee on Finance, to which was referred Resolution No. 178-04, reports as follows: Resolution No. 178-04. transmitted by Director of Finance William T'akaba, via Communication No. 583, dated April 7, 2004, amends Resolution No. 37-03 by increasing the square footage of office space in the Kona Driver License Section's multi-year Icase. On February 20. 2003, the County Council adopted Resolution No. 37-03, which authorized the payment of funds of a later fiscal year and more than one fiscal year for the multi-year lease of 2,000 square feet of office space for the Police Department's Kona Driver License Section at 75-5722 Hanama Place, Kailua-Kona. When this lease was originally negotiated, the Police Department telt that 2,000 square feet would be adequate for the Kona Driver License section, which issues personal and commercial (CDL) driver licenses, and performs periodic motor vehicle inspections (PMVI). No scaled floor plan was actually used to determine the actual space needed. After the Council's approval of the above lease, the Driver License Section began working with the landlord's architect to lay out a scaled floor plan for the facility. Conditions not considered in the original ?,0(10 square feet estimate, but later deemed necessary were: Meeting all AUA accessibility requirements (new design has been approved by Disability Accessibility Board): Providing enough space in the reception area so applicants and their families would not have to wait outside when busy (should accommodate 15 - 20 people); Establishing a separation between the Driver Licensing and PMVUCDL sections to improve work flow and avoid confusion by the public; Providing an interview room for PMVI applicants, where each person could be tested and interviewed in private; and Designing an office within the confines of an existing wall that contained plumbing and electrical material, such as pipes and wires, and walls that could not be torn down due to the existence of adjacent space already leased. Once the drawings were completed, it was found that the facility required more floor space. 'I~he total office space to be leased will now be 2,622 square feet at an approximate cost of $6.009 per month that includes the common area maintenance, electricity, and taxes. PC REPORT NO. 244