COM 0969.000 1996-1998 - Laserfiche WebLink

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SPECIAL CONDITIONS Certifications required by the Federal funding source (Exhibits C -H) are attached. 2. The CONTRACTOR shall submit to the STATE reports as the STATE may from time to time require, such as monthly SIER, progress reports on the performance of services and information required by the STATE for its budget program reports and its reports under the Federal grant. The CONTRACTOR shall submit reports in the appropriate formats and within the deadlines specified by the STATE. 3. The CONTRACTOR shall, in accordance with generally acceptable accounting practices, maintain fiscal records, supporting documents and related files, papers, and reports that adequately reflect all direct and indirect expenditures and management and fiscal practices related to the CONTRACTOR's performance of services under this Agreement. The STATE, the Comptoller General of the United States, and any of their authorized representatives, the committees (and their staffs) of the Legislature of the State of Hawaii, and the Legislative Auditor of the State of Hawaii shall have the right of access to any book, document, paper, file, or other examination or to make excerpts and transcripts for the purposes of monitoring and evaluating the CONTRACTOR's performance of services and the CONTRACTOR's program, management, and fiscal practices to assure the proper and effective expenditure of funds under this Agreement. The right of access shall not be limited to the required retention period but shall last as long as the records are retained. The CONTRACTOR shall retain all records related to the CONTRACTOR's performance of services under this Agreement for at least three (3) years after the date of submission of the CONTRACTOR's final expenditure report, except that if any litigation, claim, negotiation, investigation, audit, or other action involving the records has been started before the expiration of the three-year period, the CONTRACTOR shall retain the records until completion of the action and resolution of all issues that arise from it, or until the end of the regular three-year retention period, whichever occurs later. 4. The CONTRACTOR shall have an independent certified public accountant conduct a financial and compliance audit in accordance with the guidelines of the OMB Circular A- 128, or in accordance with Federal laws and regulations governing the program in which they participate. Failure to comply with the provisions of this paragraph may result in the withholding of payments to the CONTRACTOR.