COM 1282.008 2006-2008 - Laserfiche WebLink

Home

Ltr. to Pete Hoffmann Page 2 September 25, 2008 We do support this recommendation and have prepared a draft of a request for qualifications for consultants for such a contract. A copy of this draft is attached as Exhibit 2. This work will be given to the new administration as part of our transition plan. The current budget does not have funding for a consultant contract. The contract would address these two things: Develop and recommend implementation of current best practices for Capitol Improvement Project Master Plan. 2. Develop comprehensive policies, procedures and controls for management of Capitol Improvement Projects. Recommendation 4 stated: The development and implementation of formal policies and procedures for authorization, documentation, and systematic recordation and reporting of changes to contract fund accounts. Following this audit recommendation, the Department of Public Works met with the Department of Finance regarding developing and implementing formal policies and procedures related to changes in expenditure accounts for contract encumbrances. The Department of Finance has an existing procedure that includes oversight and approval of such changes. It is recognized, however, that it would be beneficial to formalize the policies and procedures to insure that documentation of change authorizations is maintained in Finance and also included in the contract documents. The completion of the policies and procedures has been delayed by fiscal year end closing activities, but we are told it will be completed shortly. The Department of Public Works currently requires that for consistency and documentation, the process of requesting a change to the contract certification of funding is submitted and filed through the Finance Department. We will be present at the Committee meeting to answer any questions as they arise. BRUCE C. McCLURE, P. E. Director Attachments County of Hawa~ i is an Equal Opportunity Provider and Employer.