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3. Audit Work Papers. The Contract Auditor shall, at any time during and <br /> subsequent to the audit, make available to the Legislative Auditors' and <br /> federal audit agencies as may be required by the terms and conditions <br /> under which federal funds are received by the County, for their inspection <br /> and review, the working papers developed during the audit including, <br /> among others, the following: <br /> a. The audit program and internal control questionnaire <br /> b. The working trial balance <br /> c. Schedules, recommendations, computations, analyses, audit notes, <br /> confirmation letters and replies, and other data representing a <br /> record of work done in support of account transactions and <br /> balances, and systems analysis. <br /> d. Documents obtained and other working paper relating to the <br /> examination. <br /> All working papers and reports must be retained, at the Contract Auditor's <br /> expense, for a minimum of three years, unless the firm is notified in <br /> writing by the County of Hawaii of the need to extend the retention <br /> period. <br /> In addition, the firm shall respond to the reasonable inquiries of successor <br /> auditors and allow successor auditors to review working papers relating to <br /> matters of continuing accounting significance. <br /> 4. Significant Deficiencies in Internal Control or Unusual Financial <br /> Transactions. The Contract Auditor shall notify the County Council and <br /> the County Legislative Auditor in writing of any significant deficiency in <br /> internal control or unusual financial transactions discovered during the <br /> course of the audit. If the circumstances call for a significant amount of <br /> additional investigation, the Contract Auditor shall submit to the Council <br /> and the County Legislative Auditor the estimated additional time and cost <br /> required to perform the investigation. Contract Auditor shall proceed with <br /> the special work only upon written authorization from the County Council. <br /> Significant deficiencies in the internal control, unusual transactions or <br /> noncompliance discovered during the course of any Single Audit shall be <br /> reported by the Contract Auditor to the County Council, County <br /> Legislative Auditor and the cognizant agency for the County of Hawaii. <br /> "Legislative Auditors" refers to the County Legislative Auditor and the State of <br /> Hawaii Legislative Auditor <br /> -12- <br />