ORD 1997-103 1996-1998 - Laserfiche WebLink

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. . SECTION 3. Chapter 2, Article 25, Section 2-139, Hawaii County Code 1983 (1995 Edition), is amended to read as follows: "Section 2-139. Procedure for awarding grants. (a) All grants made to a nonprofit organization by the county shall be made in accordance with the following procedure: (1) Annually, before November 30, the director shall, for the purpose of soliciting applications, establish a sum of at least nine hundred thousand dollars ($900,000) to be available in the ensuing fiscal year for funding requests by nonprofit organizations. In any event, the maximum amount to be made available for grants shall not exceed one percent (1 %) of real property tax income. The director shall publish a notice soliciting applications in two (2) newspapers of general circulation within the County of Hawaii by November 30. (2) All applications for grants shall be submitted to the director on or before January 31 preceding the county's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. (3) The director shall submit to the council all qualifying applications for its review and appropriation of funds. Site visitations of nonprofit organizations submitting complete applications shall be conducted after January 31 but prior to final action on the operating budget by the council. These site visitations shall be conducted in a manner that allows flexible council member participation and designated staff support. (4) Upon favorable action by the council to appropriate funds for the grant, the director shall [prepare a contract with the nonprofit organization for the purpose of the grant award which shall meet all legal requirements of the county and shall include program, fiscal and audit reporting requirements sufficient to allow the director, the legislative auditor or council to effectively monitor and evaluate the use of the grant. Agencies shall be notified by the director] notify ai:encies of their funding or lack thereof by July 31 and award the i:rant in cOIIlpliance with this article." SECTION 4. Chapter 2, Article 25, Section 2-142, Hawaii County Code 1983 (1995 Edition), is amended to read as follows: "Section 2-142. Records and reporting. (a) The nonprofit organization shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all