COM 0041.006 2008-2010 - Laserfiche WebLink

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2009 JUSTICE ASSISTANCE GRANT PROGRAM NARRATIVE Hawaii County proposes to utilize Justice Assistance Grant funds for shelving equipment and training mats that will benefit law enforcement, prosecution and the courts EVIDENCE WAREHOUSE SHELVING PROJECT The Hawaii Police Department would like to request funding to properly equip our evidence warehouse located at 349 Kapiolani Street Hilo, Hawaii with different types of shelving to maximize space. Our current shelving is eight feet in height which does not maximize the space of our existing warehouse, being that the height is well over twenty feet high in some areas. Previously, many items of evidence was placed on the floor of the evidence warehouse and the 10,000 square foot area was quickly used up and therefore the warehouse was filled to maximum capacity because we lacked a proper shelving system. All of these shelves had only three levels per unit, thus not maximizing its space, which led to a lot of wasted space. Therefore, we decided that to maximize the space we must utilize the height in the warehouse with the use of high pallet rack type shelving which would require the use of a high-lift/ (forklift). It was also determined that to maximize the different areas, different types of shelving would be needed, such as media shelving for compact discs and DVDs which has six shelves per shelving unit, gun racks and high density mobile files for paper documents and other file able types of evidence. With this advanced shelving system, evidence could be cataloged, stored and retrieved quicker, thereby creating a more efficient, systematic and orderly process that would mitigate misplacement of evidence and maximize the existing available storage space. The existing warehouse's alarm system needs to be replaced to properly secure the entire warehouse. Funds are not available within the County budget for this project. The project includes the purchase of an advanced shelving system, a forklift, and an alarm system. Preliminary research and consultation have occurred and the project is ready to proceed with expected completion within 6 months of award. Timeline is as follows: 1) Request for proposal development I" quarter of award 2) Procurement and award 1" quarter of award 3) Installation 2nd quarter of award Given the state of the economy, this project would not be possible without the support of these funds. Not only, does this improve efficiency in government, it maximizes the