RES 235 Draft 01 2008-2010 - Laserfiche WebLink

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Page 3 of 6 Pages 11. Take necessary legal action, including bringing suit, to collect from the contractor any monies due in connection with the contract, or upon request of NRCS and to the extent permitted by law, assign and transfer to NRCS any or all claims, demands, and causes of action of every kind whatsoever which the COUNTY has against the contractor or his or her sureties. 12. Arrange for and have NRCS review the engineering services with the COUNTY to determine whether all work has been performed in accordance with contractual requirements and specifications. Secure written concurrence of NRCS before notifying the contractor of the acceptance of the job. 13. Upon completion and acceptance of the engineering services, when provided by the terms of the contract, obtain a written release from the contractor of all claims against the COUNTY arising by virtue of the contract, other than claims in stated amounts as may be specifically excepted by the contractor. 14. Retain all records dealing with the award and administration of the contract for 3 years from the date of the COUNTY's submission of the FINAL Request for Reimbursement or until final audit findings have been resolved. If any litigation, claim, negotiation, audit or other action involving the records has been started before the end of the 3-year period, the records shall be kept until all issues are resolved, or the end of the regular 3-year period, whichever is later. Make such records available to the Comptroller General of the United States or his or her duly authorized representative and accredited representatives of the U.S. Department of Agriculture or cognizant audit agency for the purpose of making audit, examination, excerpts, and transcriptions. 15. Provide NRCS with quarterly accrual information. An accrual is the value of the work you have performed or will perform in cooperation with the NRCS but for which you have not yet submitted an SF-270. Please submit the Accrual Information no later than 15 days prior to the end of the quarter (submit by March 15, June 15, September 15, and December 15). The U.S. Congress relies on audits of financial statements, including accrual information to determine future funding amounts for NRCS on-going and new programs. 16. The following individual is designated as the liaison between the COUNTY and NRCS. TECHNICAL Galen M. Kuba, P.E., Division Head Engineering Division Department of Public Works 101 Pauahi Street, Suite 7 Hilo. HI 96720-4224 Telephone: (808) 961-8422 FAX: (808) 961-8933 e-mail: pkuba(cilco.hawaii.hi.us