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Form #: B -52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Prosecuting Attorney DATE: 11/12/10 <br /> STAFF CONTACT: Nancy Kelly PHONE: 934 -3315 <br /> A. REQUEST: <br /> Approval to enter into a five -year multi -year lease agreement for two (2) multi- function copy machines for the <br /> Hilo office and one (1) copier for the Waimea office. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The two Hilo copiers service the Victim Assistance, Intake /Screening, Investigators, Administration and <br /> Fiscal areas of the office. A third copier was recently relocated to the Waimea office from Kona. These <br /> machines were initially leased in 2005 for five - years. The lease will be expiring on 12/31/10. All three <br /> machines are well used and are not suitable for extension beyond the lease period. <br /> The current machines are being leased for $163.97 per month with an additional per copy charge of $.0082. <br /> Average monthly cost for the Hilo machines are $250 and $270 and $182 for the Waimea machine. <br /> We seek replacement with comparable features and lease and per copy prices. <br /> We request waiver of Finance Committee action in order to expedite procurement of these machines. <br /> SIGNED: ) - �H. DATE: 11/12/10 <br /> Department Head <br />