RES 030 Draft 01 2010-2012 - Laserfiche WebLink

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meeting to consider such matter; however, any resultant official action shall be acted upon in an open meeting in accordance with § 13-20(b), Hawaii County Charter. 6. Emergency Meetings. If the Council finds that an imminent peril to the public health, safety, or welfare requires a meeting in less time than is provided for in HRS Chapter 92, the Council may hold an emergency meeting or add an emergency item to a posted agenda provided: (a) The Council states in writing the reasons for its findings; (b) Two-thirds of all Council Members agree that the findings are correct and an emergency exists; (c) An emergency agenda and the findings are filed with the Office of the County Clerk; and (d) Persons requesting notification are contacted by mail or telephone as soon as practicable. 7. Sine Die. Sine Die is the last scheduled meeting of an outgoing Council and is not considered a regular meeting. (a) Only resolutions shall be allowed on the agenda. (b) No other legislative proceedings shall be allowed with the exception of addressing emergencies. (c) The meeting shall start at 9:00 A.M., at a location designated by the Council Chairperson. 8. Availability of Agenda to Council Members. Except as otherwise provided by law, the agenda and all referrals for a regular meeting of the Council or a Committee shall be made available to Council Members at least seven (7) calendar days prior to the meeting. 9. Attendance. If a Council Member is unable to attend a meeting, prior written notice shall be given to the Council or Committee Chairperson. If a Council Member wants to attend a meeting via videoconferencing pursuant to HRS §92-3.5, a written request must be submitted to the Council Chairperson and prior approval obtained prior to the agenda deadline for that meeting. 10. Recesses. Notwithstanding the need to occasionally call for short recesses or lunch breaks, when there may be unusual circumstances for the Chairperson to call for a recess, the Chairperson shall announce the anticipated length of the recess and time of reconvening. 9