RES 030 Draft 01 2010-2012 - Laserfiche WebLink

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RULE N0. 2 MEETINGS 1. Regular Meetings. The Council shall meet regularly at least twice in every month at the place and time designated by the Council. Whenever possible, the meetings will be scheduled on the first and third Wednesday of each month. The Council shall hold an equal number of Committee and Council meetings in East and West Hawaii, subject to meeting location availability in West Hawaii and adequate personnel, equipment, and support services to comply with statutory, legal and processing deadlines. Whenever possible, videoconferencing shall be provided for all Committee and Council meetings. 2. Special Meetings. Except as otherwise provided by law, special meetings may be called by the Chairperson or a majority of the Council. (a) Whenever possible, the date, time, place and specific purposes of such meetings shall be announced prior to adjournment of a regular meeting. If not announced at a regular meeting, written notice must be filed in accordance with HRS § 92-7 and § 13-20(c) of the Hawaii County Charter. (b) An agenda for the special meeting shall be posted outside the Council offices and, if possible, on the website. 3. Committee Meetings. Except as otherwise provided, those standing committees having referrals shall meet on the day preceding a regular Council meeting or at other places and/or times designated by the Council. 4. Scheduling. The Council Chairperson shall be authorized to schedule or reschedule the location, time, date and/or subject matter of regular, special, or Committee meetings and to publish public notice upon giving at least six (6) days notice to the public and Council Members, provided the Committee Chairperson is consulted about the scheduling or rescheduling of a Committee meeting. The Council Chairperson shall promptly notify all Council Members and the County Clerk by written memorandum as to the scheduling or rescheduling of any such meetings. 5. Executive Sessions. The Council may hold a meeting closed to the public for one or more of the purposes set forth in HRS § 92-5, or where personal matters affecting the privacy of an individual are to be considered and the individual involved requests a closed 2