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Form #: B-52 <br />7/18/91 <br />DEPARTMENT: <br />STAFF CONTACT: <br />A. REQUEST: <br />SIGNED: <br />Prosecuting Attorney <br />Nancy Kelly <br />DEPARTMENT OF FINANCE <br />REQUEST FOR COUNCIL ACTION <br />To enter into a multi -year lease agreement for five (5) years for a multifunctional copy machine for the Kona <br />office to replace a similar machine purchased in 2005. <br />B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br />We are seeking replacement of a multifunctional copier in the Kona office. The current copier was <br />purchased in March 2005 for $19,401 and is on a five year maintenance plan of $292 /month which will <br />expire in March 2010. The machine is becoming obsolete, has been requiring frequent service calls, and is <br />not suitable for continued service for an additional 15 months. This is one of two copiers in the Kona office <br />and is critical to handle the volume of work for our staff covering two Circuit Courts, one District Court and <br />one Family Court. It is essential to have two fully operational machines available for our staff who are <br />pressed to meet Court deadlines daily. We estimate usage will be approximately 10,000 copies per month. <br />A new leased multifunctional copier able to meet copying, printing and scanning needs will improve overall <br />efficiency in the office. The estimated monthly lease would be $400 /month plus $.0098 per page charge. <br />This is more cost effective than purchasing a replacement and paying maintenance charges. <br />Department Head <br />DATE: 2/3/10 <br />PHONE: 934 -3315 <br />DATE: 2/3/10 <br />