Laserfiche WebLink
COUNTY OF HAWAII <br />v.0 F of <br />RESOLUTION NO. <br />STATE OF HAWAII <br />39 11 <br />A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL <br />YEAR AND MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE OF ONE <br />MULTI - FUNCTION COPY MACHINE FOR THE COUNCIL OFFICES LOCATED AT <br />THE WEST HAWAII CIVIC CENTER. <br />WHEREAS, Section 10 -11 of the Hawaii County Charter requires that any contract, <br />lease, or other obligation requiring payment of funds from the appropriations of a later fiscal year <br />and more than one fiscal year be approved by resolution; and <br />WHEREAS, the Council offices located at the West Hawaii Civic Center ( "Council <br />offices ") are responsible for reproducing, faxing, and scanning documents, maps, minutes, and <br />reports for council members and legislative support staff located in West Hawaii, and will begin <br />to provide support to the 2011 Redistricting Commission; and <br />WHEREAS, the Council offices currently utilize a County -owned Ricoh Lanier model <br />LD225 black and white copier that is five (5) years old, and has produced over 121,000 black <br />and white copies; and <br />WHEREAS, the current copier is experiencing mechanical and electronic failures that <br />create down -time, which disables the Council offices from operating at maximum efficiency. <br />Additionally, the copier cannot print, copy, scan, or fax color documents. Employees voluntarily <br />buy their own color printer /copiers to assist in their work and also pay for the toner cartridges; <br />and <br />WHEREAS, any new copy machine leased by the County will be more efficient and <br />have greater capabilities than the copier currently utilized by the Council offices; and <br />WHEREAS, the Council offices seeks through the procurement process to lease a new <br />copy /printer /scanner /fax machine with network capability, black and white and color capability, <br />a minimum or three trays for multiple paper sizes, have a stationary platen, stapling capability in <br />the top left corner or along the side, a minimum of 2 GB of document memory (RAM) and a <br />minimum of 120 GB of hard disk, and full service maintenance for the duration of the lease; and <br />WHEREAS, there are sufficient funds budgeted in the current fiscal year to cover the <br />anticipated obligations of the County under the lease agreement, and the Office of the County <br />Clerk intends to satisfy payment of the first sixteen (16) months of the lease agreement with a <br />lump sum of approximately $4,800; now, therefore, <br />