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K ANGEL PILAGO Council Member Council District 8 — North Kona April 4, 2011 TO FROM: Phone: (808) 323 -4280 Fax: (808) 329 -4786 Email: apilago @co.hawaii.hi.us HAWAII COUNTY COUNCIL County of Hawai `i, West Hawai `i Civic Center, Bldg. A 74 -5044 Ane Keohokalole Hwy. T ` �y r Kailua -Kona, Hawai'i 96740 Dominic Yagong, Council Chairperson And Members of the Hawaii County Council Angel Pilago, Councilmember District 8 SUBJECT: Recommended FY 2011 -12 Appropriations for Grants to Nonprofit Organizations Enclosed for your review and consideration are the Human Services, Social Services, and Public Safety Committee (HSSPSC) Nonprofit Grant Ad Hoc Committee recommendations for the FY 2011 -12 Appropriations for Grants to Nonprofit Organizations. These recommendations were developed after review of all applications forwarded by the Department of Finance and distributed to all Council Members. The Ad Hoc committee was convened at the February 1, 2011, HSSPSC Meeting. A total of ninety -two (92) eligible program applications were received. This is an increase of three (3) applications from last fiscal year. The amount requested for this year totaled $3,227,650.92. The preliminary budget appropriation for this fiscal year is $1,500,000. In compliance with HRS 92 -2.5 and HCC 2 -25, interviews were conducted with all applicant organizations. On Thursday, March 17 in West Hawaii, the Ad Hoc Committee held interviews with twenty -eight (28) organizations applying for thirty -two (32) programs. In East Hawaii on Monday, March 21 the committee held interviews with fifteen (15) organizations applying for twenty -eight (28) programs and on Tuesday, March 22 twenty -three (23) organizations applying for thirty -one (31) programs. One program withdrew its grant application at the time of interview. Summarily this totaled 66 organizations representing 91 programs. The Ad Hoc Committee decided, in consideration of time and costs, not to hold site visits this year. The Ad Hoc Committee developed and followed a methodology using both qualitative and quantitative factors. An outline of this methodology is provided to inform and to offer a frame work for future nonprofit grant consideration. 1) Develop slide set of process and communicate legal parameters (January - February) 2) Develop a timeline of activities and milestones leading to final recommendations (January) 3) Develop and prioritize core areas of focus (categories) (ref: HCC 2- 137(c)) (February 1) 4) Determine the pertinent areas to question and common questions to pose (February 1) Serving the Interests of the People of Our Island Cornet. No. Ti 4 7— Hawai `i County Is an Equal Opportunity Provider And Employer Ref. To: .5 5 PS C Ref. Date APR 0 5 2011