COM 0279.000 2010-2012 - Laserfiche WebLink

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Strategic Plan Outdated and Has Not Been Fully Implemented Recommendation 2.2: P&R should complete updating its 2004-2009 Strategic Plan. An ongoing process for updating its strategic plan, and reviewing and reporting progress toward achieving strategic goals should also be developed. No Written Hazardous Materials Mediation Plan Recommendation 2.3: P&R should develop a plan to remediate hazardous materials issues at its facilities, and integrate it into an overall asset management plan with a process to track and report on performance. The hazardous materials remediation plan should include any safety measures implemented at each facility as well as cost estimates to remediate each identified hazardous condition. ADA Access Plan Not Integrated into Asset Management Plan Recommendation 2.4: P&R should integrate its ADA Access Plan into an overall asset management plan with a process to track and report on performance. Insufficient Periodic Maintenance Plan Recommendation 2.5: The Parks Maintenance Division should develop a comprehensive periodic maintenance plan that includes schedules for critical maintenance of facility components, such as roof painting and termite treatment. Lack of Plan to Reduce Maintenance and Repair Backlog Recommendation 2.6: P&R should develop a plan to reduce its backlog of deferred maintenance and repairs based on a current facilities condition assessment, and integrate it into an overall asset management plan with a process to track and report on performance. Insufficient Prioritization of Projects Recommendation 2.7: P&R should develop a method for prioritizing its facilities maintenance projects that is based on asset management best practices. This would include placing a high priority on preventative maintenance and timely completion of minor repairs before major repairs are required. FINDING THREE: P&R's BUDGETING PROCESS FOR FACILITIES MAINTENANCE AND REPAIRS IS INSUFFICIENT Budget Process Does Not Incorporate Facilities Data Recommendation 3.1: P&R needs to develop and implement a budget process that incorporates facilities condition information reported by its Parks Maintenance and Recreation Divisions in order to sufficiently plan, prioritize, and budget for its critical repair needs and corrective measures. Once budgeted, Operating funds should be expended for planned and prioritized periodic maintenance and repair activities to prevent the deterioration of facilities and the need for major repairs requiring CIP funds. Budget Process is Insufficient and Lacks Transparency Recommendation 3.2: P&R needs to develop and implement a budget process that incorporates assessing the condition of all of its facilities; prioritizing its maintenance and repair needs; planning its maintenance and repair activities and schedules; and tracking its activities, performance, and outcomes in order to adequately budget for its maintenance and repair operations and projects. 3