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William P. Kenoi <br />Mayor <br />December 7, 2011 <br />County of Hawaii <br />Finance Department <br />25 Aupuni Street, Suite 2103 • Hilo, Hawai`i 96720 <br />(808) 961-8234 • Fax (808) 961 -8569 <br />Dominic Yagong Council Chair and <br />Members of the Hawaii County Council <br />Hawaii County Council <br />25 Aupuni Street <br />Hilo, Hawaii 96720 <br />Re: Amend Resolution No. 34 -11 <br />Nancy E. Crawford <br />Director <br />Deanna S. Sako <br />Deputy Director <br />Enclosed is a resolution to amend Resolution No. 34 -11 which authorizes payment of funds of <br />a later fiscal year and of a multi -year contract for organic waste diversion and compost <br />operations in West Hawaii and East Hawaii. <br />The current contract extension for greenwaste operations expires on 12/31/11 and is planned <br />to be extended until 6/30/12 to allow time to award a new contract and allow for start -up time. <br />The Department of Environmental Management (DEM), through the Finance Department, has <br />issued a Request for Proposals to expand organic waste diversion and establish compost <br />operations at the South and West Hawaii Sanitary Landfills. Resolution No. 34 -11 authorizes <br />the Mayor to enter in to a multi -year contract for this purpose. However, the resolution <br />contains language that impedes the full evaluation of proposals considering all criteria as <br />required under HRS § 103D -303. The Department of Environmental Management requests <br />that the estimates of "high equipment and operations and start up costs, which are between <br />$1,500,000 and $2,000,000" and the contract limitation "at an estimated price per ton not to <br />exceed an annual average of $70" be deleted. <br />Due to the pending evaluation of proposals, the Department of Environmental Management <br />requests that this resolution be waived from the Finance Committee, and be placed on the <br />December 21, 2011 Council agenda. Additionally, because there is an active procurement in <br />process, they request that this resolution be heard in Executive Session. <br />If there are any questions, please do not hesitate to call Robin Bauman from the Department <br />of Environmental Management at 981 -8324. <br />Nancy Crawford <br />Director of Finance <br />Enc. <br />cc: Environmental Management <br />Comm. No. 14 <br />Ref. T o : W f 4 " t G.'/ <br />9 e5. <br />2.0(-11) Ref. Dote DEC r• R ?!i!1 <br />Hawaii County is an Equal Opportunity Provider and Employer <br />