RES 214 Draft 01 2010-2012 - Laserfiche WebLink

Home

s. t. u. v. W. x. Within 60 days meet with vendors, HPD and Judiciary partners and determine project design, implementation time table including review and evaluation schedule so the project is completed within 12 months of the grant approval. Within 90 days, develop specifications, negotiate with appropriate vendors and contractors, get approval from the Hawai'i County Council and submit appropriate documentation in accordance with County procurement laws. Throughout the project's contract period monitor milestones and revise and modify as necessary. Within six months obtain "Trusted Domain" status with the Hawai'i County Department of Information and Technology and complete licensing requirements for all users of OPA's Laserfiche document management system. Within 10 months, conduct meetings with user representatives to plan staff implementation and training. Within 12 months, conduct staff training and implementation. Project Activities related to Objective #5: Electronic Discovery process will include updates within 12 months of the grant award. y. Within 30 days, determine amount of clerical time spent on discovery updates. z. Within 10 months, determine changes to existing discovery billing and need for materials such as CDs and/or email addresses to establish process for electronic discovery. Consider security and personal confidentiality needs in determining whether or not to email discovery and how to redact personal confidential information. Establish office policy and procedure as to electronic discovery. aa. Within 30 days of project completion, send letters to criminal defense bar alerting them to changes in discovery billing and process for electronic discovery. bb. Within 30 days of project completion, train OPA staff on electronic discovery process, office policy and procedure. Inform HPD and Judiciary of changes in the discovery process. Project Activities related to Objective #6: Have a seamless integrated, automated electronic criminal justice information system from completion of police investigation, screening, charging, case initiation and eFiling, updating and final disposition through a collaborative planning, implementation and evaluation as a proof of concept for Hawaii County, Third Circuit for arrest based and non - arrest based cases. cc. Within 60 days meet with vendors, HPD, Hawai'i Criminal Justice Data Center (HCJDC), Juvenile Justice Information System (JJIS) and Judiciary partners to determine project design, implementation time table including review and evaluation schedule so the project is completed within 12 months of the grant approval. dd. Within 90 days, develop specifications and contract with appropriate vendors and contractors in accordance with County procurement laws. AG /CPJAD #1(a) (Rev 03/23/2010) Page 7