RES 214 Draft 01 2010-2012 - Laserfiche WebLink

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case investigative reports into the OPA's Laserfiche document management system within 12 months of the grant award. Objective #5: Electronic Discovery process will include updates within 12 months of the grant award. Goal 3. Automated, integrated information exchange of criminal justice cases initiated by non - arrest filing for criminal cases for adults or juveniles. Currently, OPA has the capacity and willingness to complete the complimentary "interface" project to the arrest based Horizontal Integration Project (HIP) for non - arrest cases from referral and reports from HPD to the OPA, then to state adult and juvenile data information centers through information brokers (exchanges). Non - arrest case information received by the adult and juvenile criminal justice information systems can be prepared for dissemination. The information brokers can then populate other criminal justice agencies' record management case information through the exchange so that case initiation and eFiling to JIMS is efficient and comparable to that for arrested individuals. The following four criminal justice partners are willing to work on a pilot project to plan and implement an automated interface for cases not currently captured by the horizontal integration arrest -based project: HPD, Judiciary, Hawai'i Criminal Justice Data Center, and Juvenile Justice Information System. Quotes have been received, partnerships are on- going, planning has started, but our limited funding and in house - expertise are inadequate for implementation. The success of the arrest based HIP pilot by this County demonstrates that the same for non - arrest cases is achievable. To capture non - arrest case information for adults and juveniles so that their data populates HITS and other systems like JIMS will complete this phase of the project. With additional funding and expertise, this part of the plan can be implemented and OPA will be ready for JIMS eFiling project with non - arrest cases handled as efficiently as arrest cases. Continuing collaborative planning can ensure success of future criminal justice partners' information technology development and record management. Objective #6: Have a seamless integrated, automated electronic criminal justice information system from completion of police investigation, screening, charging, case initiation and eFiling, updating and final disposition through a collaborative planning, implementation and evaluation as a proof of concept for Hawaii County, Third Circuit for arrest based and non - arrest based cases. Objective #7: Produce a report upon completion of the project to include benefits, lessons learned, and recommendations for future implementation. Goal 4. Develop and implement the ability for OPA's HITS case tracking system and OPA's Laserfiche document management system to transition between the two systems. Currently, OPA's HITS and Laserfiche systems are separate and staff must enter each system separately. OPA's HITS case tracking system is the depository of data and events, and is AG /CPJAD #1(a) (Rev 03/23/2010) Page 4