BIL 287 Draft 02 2010-2012 - Laserfiche WebLink

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Section 2-142. Records, reporting, and fiscal accountability requirements. (a) The nonprofit organization shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the director, and the legislative auditor, or by their representatives. (b) The County expending agency, director of finance, or County council may request periodic written reports on the use of County funds. (c) [ - - . - . . - - - • - _ - •-- - , •-] The nonprofit organization shall submit a written report to the [County] council within sixty days after June 30 of the contractual year and an interim report no later than January 31 of the contract period. The report shall include, but not be limited to, a detailed description focusing on specific, measurable outcomes of how the County funds were used, public benefits derived from their use,. and a breakdown of other funding sources and their expenditures. [(d) In the case of grants, the nonprofit organization shall submit a final written report to the County council within sixty days after June 30 of the fiscal year. The report shall include an accounting statement of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period.] (d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit the written report due within sixty days after June 30 of the contractual year within the allotted time, the County shall require the nonprofit organization to return all grant funds awarded and deem the nonprofit ineligible to receive future grant awards for at least the following fiscal year, and for all subsequent fiscal years until such time as that written report is submitted to, and accepted by, the council. (e) Should the final report be deemed by the County to contain insufficient information, the nonprofit organization shall be notified of the deficiencies and shall provide the additional information within thirty days of notice or the nonprofit organization will be deemed to be in violation of this section. Section 2-142.1. Rules. (a) The director shall adopt rules as may be necessary to meet the requirements of this article. (b) All application forms shall include a right to audit clause. (c) All application forms shall include, "As part of this application, you acknowledge that any funds awarded will be restricted for the purposes stated in the application except for a maximum ten percent for administrative and overhead costs." [Section 2 142.2. •• . . . • . . •• - - . . • , •• .1 • - ..- • -• of service agreements in two newspapers of general circulation within the County of Hawaii by December 31, 1995. All applications shall be submitted to the director on or before January 31, 1996. Applications shall be on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. The remaining procedures set forth in Sections 2 139 and 2 110 shall be followed.]" 6