COM 0801.004 2010-2012 - Laserfiche WebLink

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Page 2 Councilmember Brittany Smart (6) Each nonprofit organization shall submit a disclosure form along with its grant application which lists any board member, officer, director or administrator that may have a conflict of interest or potential conflict of interest, including any familial relationship with any of the following: (A) A member or members of the council; (B) Staff appointed by a member of the council; (C) The mayor; (D) The managing director; (E) The director of finance; or (F) The corporation counsel, the assistant corporation counsel, or a deputy corporation counsel. The disclosure form shall specify any and all mitigation measures to avoid, in fact or appearance, any conflict of interest." 2. Section 2 -139, as provided in Bill No. 287, Draft 2, is amended by amending subsection (a), paragraph (2) to read: "(2) Grants From District Contingency Relief: (A) Appropriations from the district contingency relief account shall be transferred to an accepting County department /agency via resolution identifying the nonprofit organization and the specific program, project, or event for which the grant shall be used. (B) All purchases of equipment for organizations must follow procurement law and be domiciled in the County departments. Equipment, supplies, and products are the property of the County. (C) [ 1 A contract shall be prepared with the nonprofit organization which shall meet all legal requirements of the County and shall include program, fiscal, and audit reporting requirements sufficient to allow the legislative auditor or council to effectively monitor and evaluate the use of the grant funds." 3. Section 2 -142, as provided in Bill No. 287, Draft 2, is amended to read: "Section 2 -142. Records, reporting, and fiscal accountability requirements. (a) The nonprofit organization shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence which sufficiently and properly account for the expenditure of County funds. The books, records and documents shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the director, and the legislative auditor, or by their representatives. (b) The County expending agency, director of finance, or County council may request periodic written reports on the use of County funds.