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Exhibit 1 <br /> From: Dawn.M.Shimabukuro @hawaii.gov on behalf of oip @hawaii.gov <br /> To: Ford, Brenda <br /> Cc: <br /> Subject: Re:video conference sites <br /> Sent: Fri 1/24/2014 10:57 AM <br /> Dear Councilmember Ford, <br /> I am responding to your inquiry set forth below regarding the Sunshine Law's requirements <br /> for keeping videoconference sites open during a Council meeting when the meeting notice had <br /> announced that one or more Council members will be participating from a noticed <br /> videoconference site. <br /> Section 92-3.5, HRS, sets forth the requirements for providing notice of and public access <br /> to interactive conference technology (ICT) sites (including videoconference sites) from where <br /> board members will be participating during a meeting. These requirements only apply to the ICT <br /> sites from where the Council members are participating. These requirements do not apply to any <br /> other ICT sites that the Council may choose to make available to the public as a courtesy and for <br /> the public's convenience. Furthermore, these notice and public access requirements do not apply <br /> to the courtesy public ICT sites even if the notice announces that a Council member will be <br /> participating at another ICT site during the meeting. <br /> Please contact the OIP if you have further questions on this matter. <br /> Yours truly, <br /> Lorna Aratani <br /> Staff Attorney <br /> Office of Information Practices <br /> State of Hawaii <br /> No. 1 Capitol District Building <br /> 250 S. Hotel St., Suite 107 <br /> Honolulu, Hawaii 96813 <br /> Tel.: 808-586-1400 <br /> Fax: 808-586-1412 <br /> E-mail: oip @hawaii.gov <br /> Web site: http://oip.hawaii.gov <br />