COM 0633.000 2012-2014 - Laserfiche WebLink

Home

From: "Ford, Brenda" <BFord(c ,co.hawaii.hi.us> To: <oip @hawaii.gov> Date: 01/24/2014 09:18 AM Subject: video conference sites Aloha, I read HRS 92 about leaving all sites open when the county council is using video-conferencing; however, I think that may be too strict an interpretation. Here are the circumstances: Hawai`i County has the following video-conferencing sites: 1. Hilo Council Chamber (council meets here 1+times per month) 2. West Hawaii Civic Center—Kona Council Chamber (council meets here 1+times per month) 3. Pahoa (council member's office) 4. Ocean View (private community center) 5. Waimea (council member's office) 6. N. Kohala (county building) Note: Red font indicates an ``outlying office" .\w here the council does not meet but brings government to the people by video-conference. Normally, all council members meet at one location (Hilo or Kona Council Chambers). Occasionally, one of more council members needs to attend the council or committee meeting via video-conference from a location where the council is not scheduled to meet. That council member must always send a 6-day written notice that they will be in another location and this information is included in our agenda. This process works well. [Note: If a staff member from the executive branch will be presenting information to the council, they may do so from any other location without notice because they are not required to provide notice. They are treated just like the public —they may appear anywhere, although as a matter of courtesy they usually notify the video-conference office staff where they are that they will make their comments from that location and the video-conferencing staff notifies the council staff. The process works well.] In the Ocean View location, we have a contract employee who operates our video-conference equipment. Our practice has been to close down that the Ocean View site if all of the following events occur: a. It is 3:30 p.m. or later; b. The public testimony from all sites is completed; and c. There is no member of the public who stays in Ocean View to hear the deliberations of the council or committee.