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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Prosecuting Attorney DATE: 02/19/2014 <br /> STAFF CONTACT: Lee Lord PHONE: 934-3315 <br /> A. REQUEST: <br /> The Prosecutor's Office is requesting a resolution authorizing the payment of funds, in a later year and for <br /> more than one year, for a multi-year lease to purchase a phone system for the Hilo office to replace the <br /> current phone system that is obsolete and has no replacement parts in production any more. The estimated <br /> number of handsets is 95 along with a receptionist's console. The lease/loan to purchase would be for a term <br /> of five (5) years. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The current phone system at the Hilo Prosecutor's office is seven (7) years old and is now obsolete. The <br /> company that manufactured the phone system has discontinued production of parts to repair the system. <br /> Should any futher breakdowns occur, repairing the system is subject to finding "formerly used" parts. This <br /> system has well exceeded its useful life and any breakdowns could seriously impact communications within <br /> the office as well as with those outside of the office, causing a major impact on productivity. <br /> Anticipated costs are approximately $90,000 with interest over a five year lease/loan to purchase term. <br /> Estimated lease cost is $1,500 per month or $18,000 annually for the system. Additional years of <br /> maintenance will cost approximately $6,500. <br /> This purchase will be supported in the current budget FY 13 - 14, 010.271.5271.02.109 and FY 14 - 15, <br /> 010.271.5271.02.109 <br /> SIGNED: DATE: C9 9' 2---0 <br /> Department Head <br />