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. JMivos ayl r <br /> STEWART MAEDA eft MAILE DAVID <br /> County Clerk -_ Deputy County Clerk <br /> OFFICE OF THE COUNTY CLERK <br /> Elections Division <br /> County of Hawaii o <br /> Hawaii County Building C)� <br /> 25 Aupuni Street <br /> Hilo, Hawaii 96720 <br /> March 17, 2014 -� <br /> L <br /> The Honorable J Yoshimoto, Council Chair `''' <br /> and Members of the Hawai'i County Council <br /> 25 Aupuni Street <br /> Hilo, Hawaii 96720 <br /> Dear Chair Yoshimoto and Councilmembers: <br /> After reviewing the audit performed by Taketa, Iwata, Hara & Associates on the Office <br /> of the County Clerk-Elections Division, I would like to present information to assist you <br /> in better understanding the more significant cost variations between each election cycle. <br /> The cost differences may be best explained by election specific demands. <br /> Attached is a table which show some of the variations and costs. <br /> • Rent Costs — Directly affects the cost of elections <br /> $384,792.00 $166,745.00 $97,185 <br /> Rent for: Hilo, Kona, Rent for: Hilo, Kona and Kona and Warehouse <br /> Pahoa and Warehouse Warehouse <br /> • S&W Overtime <br /> Temporary election clerks were hired through the County of Hawaii for the 2008 <br /> elections and were paid through the S&W Accounts. <br /> In the 2010 and 2012 elections temporary clerks were hired through a temporary <br /> staffing agency, and was paid through the Miscellaneous Contract Account. <br /> • In 2008 the initial processing of absentee mail ballots was done in-house <br /> manually resulting in significant overtime cost. 5. <br /> Comm.No. °2 72' <br /> Ref.To: <br /> MA Ili <br /> Ref. Date, MAR Z 8 2014 <br /> Hawai'i County is an equal opportunity provider and employer. <br />