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Audit Recommendations <br />The County of HawaiTs Department of Public Works Highway Maintenance Division inventory <br />management system inadequately addresses internal controls, leaving gaps in existing policy <br />including management oversight. The audit recommends that the Department immediately <br />address the internal control weaknesses observed through our site visits and develop proactive <br />inventory management oversight. Furthermore, these recommendations should be considered <br />for all divisions with inventory within the Department. <br />The following recommendations address each of these areas. <br />Increase Monitoring <br />We recommend the Department of Public Works perform ongoing monitoring of their <br />inventory management system and operating effectiveness of their internal controls to <br />align with their normal course of operations. Ongoing monitoring includes independent <br />reviews of: <br />✓ physical inventory count. <br />✓ reconciliation of inventory records. <br />✓ adjustments and discrepancies. <br />Ensure Physical Inventory and Records are Accurate and Complete <br />We recommend the Department of Public Works perform reconciliations, conduct <br />periodic physical checks of items on hand, compare these items with the Division's <br />inventory records to verify the accuracy of the records, and resolve any discrepancies to <br />ensure inventory and inventory records are accurate and complete. <br />Continuously Tracking and Monitoring of Items Prone to Theft <br />We recommend that the Department of Public Works identify and continuously track <br />sensitive, portable, and items prone to theft. This may include using "In/Out" logs and <br />periodic physical check of items on hand <br />DPW Highway Maintenance Division Inventory Management: Recommendations 126 <br />