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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Finance/Real Property Tax DATE: 04/05/17 <br /> STAFF CONTACT: Stan Sitko/Lisa Miura PHONE: 8286/8260 <br /> A. REQUEST: <br /> Resolution for the approval of a 5 year agreement renewing software licenses and the use of Marshall and <br /> Swift data for the purposes of valuing real property in the County of Hawaii for Ad Valorum taxation <br /> purposes. First year starting 2/5/17 the end of the prior agreement. Agreement total including excise tax is <br /> $332,197.60 payable in yearly installments. $61,231.21 for the first year, then $63,314.53, $66,439.51 <br /> $69,564.49 and $71,647.81 respectively in following years.The agreement includes provisions for indexing <br /> the cost tables and integrating with our current tax software for market changes over this period and for a full <br /> review of all the cost elements in year 4 along with documentation to support the cost values. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> In February 2014, the County of Hawaii joined the City and County of Honolulu, the County of Maui and the <br /> County of Kauai in a three year agreement with Marshall and Swift to develop Hawaii Specific Cost Tables to <br /> be used in our Assessment Valuations using MVP their propritary software linked to our current tax software. <br /> The reason for this statewide agreement was that the local engineering companies no longer were able or <br /> willing to provide us with the data needed for our annual assessment updates. No resources were available <br /> to develop these tables in-house so Marshall & Swift/Boeck LLC was selected being the premier cost <br /> provider in the market and the only one that was able to provide necessary programs to mesh with our <br /> systems. The current agreement is a renewal of this service and without which we would not be able to <br /> update our cost tables on an annual basis and therfore unable to properly assess and tax real estate <br /> resulting in a loss of revenues in future years. <br /> �� Irl gill <br /> � <br /> SIGNED: w DATE: <br /> Department Head <br />