REP FC 053 2019/09/17 2018-2020 - Laserfiche WebLink

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REPORT OF THE COMMITTEE ON FINANCE DATE: September 17, 2019 Re: Comm. No. 472/Res. No. 304-19 PLACE: Council Chambers Kailua-Kona, Hawaii TIME: 9:35 p.m. Council Chair and Members Hawaii County Council Hilo, Hawaii 96720 Your Committee on Finance, to which was referred Resolution No. 304-19, reports as follows: Resolution No. 304-19, transmitted by Finance Director Deanna S. Sako, via Communication 472 dated September 3, 2019, authorizes the payment of funds of a later fiscal year and of more than one fiscal year for a multi-year agreement for buses and drivers for the Mass Transit Agency. This resolution authorizes the Mayor to enter into a three-year agreement to operate the Hele-On Bus Fixed Route Transit Services. The selected contractor will provide drivers to operate county-owned buses for specified routes and provide their own buses and drivers to service the remaining routes. Mass Transit Administrator Brenda Carreira gave an overview of the request to operate the Hele-On Bus Fixed Route Transit Services. Ms. Carreira explained this was a Request For Proposal (RFP) initiated prior to Ms. Carreira coming on board. She stated this contract should have been started back in July of 2018 because the contract expired on June 30, 2018. It is now fourteen and one-half months later and a new contract has not been awarded. In December of 2018, Mass Transit put out a bid for an RFP, the process began and they were ready to award the contract when Ms. Carreira was informed a resolution needed to be done for a multi-year contract. The matter of having to have a resolution was never the nonnal route,but because they would be starting with a three-year contract with two one-year options, this would make it a multi-year contract. This resolution needs to be approved before entering into a contract. Council Member Herbert "Tim"Richards, III commented he was not comfortable approving a resolution that has no numbers attached to it. Mr. Richards realizes that the process needs to go forward in order to have the Mass Transit system fully functional, buses need to be employed; but approving a resolution for a multi-year contract with no monies attached to it, no financial side, he would not be able to support the request. He articulated that the Council, as a body, are charged with the financial oversight of the County, and further stated that he could not support this resolution without numbers attached, Ms. Carreira explained she is not looking for a blank check. The award she is looking for is within the budget that was been presented to the Council several months ago and was approved. She stated that because it is a sealed bid, it is confidential and is unable to say who put in the bid and for what amount. Ms. Carreira stated it is definitely within the budget, if not, they would have canceled the contract. FC Report No. 53