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` HAWAII COUNTY HAZARD MITIGATION PLAN UPDATE Working Group Guidelines As the title suggests, the role of the Working Group is to guide the Planning Partnership (county participants) through the process that will result in a hazard mitigation plan (HMP) update that can be embraced both politically and by the constituency within the planning area. The Working Group will provide guidance and leadership, oversee the planning process, and act as the point of contact for all partners and the various interest groups in the planning area. The makeup of this committee was selected to provide the best possible cross section of views to enhance the planning effort and to help build support for hazard mitigation. The Working Group that has been selected for this process in included in Table 1. Chair for the Working Group is Civil Defense Administrator Talmadge Magno. The role of the chair is to: 1) Lead meetings so that agendas are followed and meetings adjourn on- time 2) Allow all members to be heard during discussions 3) Moderate discussions between members with differing points of view 4) Be a sounding board for staff in the preparation of agendas and howto best involve the full Working Group in work plan tasks. April Surprenant (Deputy Planning Director (Acting)) is serving as vice chairperson to take the chair's role when the chair is not available. F VIOIR " Participation of all Working Group members in meetings is important and members should make every effort to attend each meeting. If Working Group members cannot attend, they should inform the Chair before the meeting is conducted. Each Working Group member should attempt to identify an alternate who will represent that member at any meeting for which attendance cannot be met. In the event a regular Working Group member cannot attend a meeting, they may designate an alternate that can make a binding decision or vote on any issue at a meeting in which they preside as a Working Group representative. A minimum attendance at each meeting often is needed to ensure that the different viewpoints of Working Group members are adequately represented. A quorum for this Working Group will be 9 members in attendance. This quorum can be met with an attendance augmented by designated alternates. As the Working Group provides advice and guidance on the HMP update, it will strive for consensus on all decisions that need to be made, with special effort to hear and consider all opinions within the group. Consensus is defined as a recommendation that may not be ideal for each Committee member, but every member can live with it (using the consensus continuum as a gage). Strong minority opinions will be Page 1 of 4