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Hawaii County Multi Hazard Mitigation Plan Update Working Group Guidelines recorded in meeting summaries and the Working Group may choose to note such opinions in their final recommendations. 14 u1614010711111101►1 The Working Group's recommendations will be recorded in the meeting summaries and reflected in the HMP update as appropriate. The Working Group may also assist in the presentation of the HMP update to the elected bodies of participating organizations. PC 113 P 64 9 C I WOW Ideally, the Working Group will present a united recommendation after considering the different viewpoints of its members, recognizing that each member might have made a somewhat different recommendation as an individual. To consistently represent the Working Group's united recommendations to participating organizations, the public, and the media, the Chairperson will act as the Working Group spokesperson as well as the Public Information Office associated with the working group. In addition, each member should have a responsibility to represent the Working Group's recommendation when speaking on HMP -related issues as a Working Group member. Any differing personal or organizational viewpoints should be clearly distinguished from the Committee's work. The Working Group will not engage directly with the media. The Planning Team for this project includes Talmadge Magno, Hawaii County Administrator for Civil Defense, and personnel from the contract consultant assistance provided by Tetra Tech, Inc. The Planning Team will schedule meetings, distribute agendas, prepare information/presentations for Working Group meetings, write meeting summaries, and generally seek to facilitate the Working Group's activities. PUBLIC INVOLVEMENT As they conduct work, members will seek to keep the public and the groups to which they are affiliated informed about the HMP update. Development of a public involvement strategy will be one of the first tasks undertaken by the Working Group. Working Group meetings will be open to the public and agendas and minutes will be posted on a project web -page sponsored by Hawaii County. Opportunities for public comment during Working Group meetings will be at the discretion of the Chair. If the Chair has determined that public comment will be taken, comments will be limited to a time duration specified by the Chair (ie: 3 minutes per subject, per individual; a maximum of 6 public testimonies will be accepted in person. Comments will be allowed to be given at the beginning of the meetings and only related to the previous Working Group's meeting agenda. Other acceptable methods of public input will include written or emailed documents to staff or Working Group members and there will be no public comment during meetings, unless authorized by the Chair. Development of a public involvement strategy will be one of the first tasks undertaken by the Working Group. During any of the Working Group meetings; the Chair can designate required Executive Sessions which will be closed to the public. KIIfI'.71 If Working Group members should treat each other with respect, listen to each other, work cooperatively, and allow all members to voice their opinions. Page 2 of 4