2018-12-19 Merit Appeals Board Minutes

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Merit Appeals Board December 19, 2018 class of work, then they’re—it gets adjusted so—because the premise or the operating guidelines under the HRS is that all of our employees are—get equal pay for equal work—and with that in mind, if we identified them as doing higher level work that has to be adjusted. So, again, we have—one of the—two of the mechanisms that we use to address those concerns are redescription and reallocation. So, we do a redescription—we had 35 requests for redescriptions—that’s where we come in and we look at a particular job and if the duties and responsibilities of that job are outside the scope of the job—somebody’s doing too much or they shouldn’t be doing that—then we reassess and we re-evaluate and we redraft what the proper requirements are for that level of work. So, we had 35 request for redescriptions, we were to respond within 5 working days. And, as you can see, all 35 of them have been responded to within the 5-day (inaudible). CHR. NAHUINA: What a great job your department is (inaudible). MR. BRILHANTE: The reallocation is where a department submits a request—they say, you know what, I have this worker and although he’s classified to do work at this level he’s been doing higher level work, and we need him to do that higher level work as opposed to a redescription—it’s called a “reallocation.” So, then, we assess the job and we make a determination as to whether or not that position should be reallocated. We have a reallocation up and inversely we also do a reallocation down. Sometimes we’ll do a reallocation down for our recruitment purposes. And, say, we have a job which requires specific governmental knowledge. Say, for example, and I’m just putting it out there—say, motor vehicle registration clerk. Say a Clerk III requires somebody to be performing that job for three years—that might be a minimum requirement for that job. And the only way— there’s nobody else out there in the State—but for, maybe, City and County of Honolulu, the other three jurisdictions that perform that type of work. There’s no need for it—you’re not going to get—the private entities aren’t doing it. CHR. NAHUINA: Right. MR. BRILHANTE: DOE or those state workers aren’t doing it. The only way you could obtain those three years of experience is by working in the motor vehicle registration department. So, what we do is we reallocate that position down to a “I”—a level I. So we took that Level III, we reallocate down to a Level I where the minimum requirements are much lower, then we get a bigger application pool, the individual comes in, they start working, and as they progress in their years of experience, then they keep reallocating up. So, it kind of works both ways. So, we’ve had 59 of those requests come in from the last quarter from the various departments. Our requirement is to get those out in 10 days. And, as you can see, all 59 have been gotten— had been responded to within six days or less. Page 22