2022 Hawaii County Charter - Laserfiche WebLink

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Section 6-6.3. Powers, Duties and Functions. The director of finance shall be the finance officer of the county and shall: (a) Assist the mayor in the preparation and execution ofthe operating budget, operating program and capital budget. (b) Collect special assessments as provided by and subject tolaw. (c) Negotiate loans and the issuance and sale of bonds and notes when authorized by the council; maintain records of county indebtedness and have charge of the payment of interest and principal thereon. (d) Have custody of all public funds belonging to or under the control of the county, county agency or executive agency, and deposit all such funds in banks or trust companies designated as depositories by resolution of the council, subject to the requirements imposed by law as to surety and payment of interest, which interest shall accrue to the benefit of the public and shall be credited to the proper fund and account. (e) Examine all contracts, orders and other documents by which financial obligations are incurred, and every such document shall be subject to approval by the director of finance but the director of finance shall not approve unless the director of finance first verifies the appropriation, allotment and availability of funds to meet the obligation concerned and verifies thereto as provided in Section 10-11. (f) Prepare and issue warrants, prepare payrolls and pension rolls and disburse all funds in the county treasury. No money shall be paid out of the treasury unless the finance director first verifies the appropriation, allotment and availability of funds to cover the claim concerned and certifies thereto as providedin Section 10-11 and then determines that such claim is regular in form, correctly computed and constitutes a legal obligation. (g) Maintain a general accounting system for the county and require all county agencies and executive agencies to report and remit all receipts to the finance director as often as the finance director deems desirable. (h) Each month submit to the mayor and to thecouncil through the mayor a statement of the revenues and expenditures for the preceding month and for the fiscal year up to and including the preceding month. Such statement shall be sufficiently detailed as to appropriations, allotmentsand funds to showthe exact financial condition of the county and of each of its agencies and executive agencies. (i) Submit to the council through the mayor at the end of each fiscal year a report of the financial transactions of that year and a complete statement of the financial condition of the county at the end of the year, within ninety days after the end of the year. (j) Prepare and maintain a perpetual inventory of all lands, roadways, streets, easements and other land interests owned, leased, rented or controlled by the county. (k) Prepare and maintain a perpetual inventory of equipment owned or controlled by the county and materials and supplies in county storerooms, and dispose of property not needed by any agency or executive agency of the county pursuant to policies established by ordinance. 19