2020-12-16 NKCDP Minutes Draft - Laserfiche WebLink

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30 APPROVAL OF MINUTES: None. 31 BUSINESS: 32 1. Island-wide Community Development Plan Action Committee 2021 Planning Update: 33 a. Status of Action Committee Memberships 34 Long-Range Planning Staff member Keiko Mercado presented the status per CDP AC regarding 35 the number of persons seated or in holdover status, and the number of vacant seats. Currently, 36 North Kohala and Puna do not have sufficient members to meet quorum, and Ka'u is yet to be 37 seated. In addition, Ms. Mercado requested that current AC members provide names of 38 community groups and individuals who are actively working on community initiatives and may 39 be interested in working with or serving on an Action Committee. 40 b. Tentative Meeting and Communication Cadence 41 Long-Range Planning staff member Kamuela Plunkett presented the proposal to hold quarterly 42 meetings per CDP AC, plus two (2) bi-annual Community & County Co-Learning Series meetings 43 (see topic c. below). The quarterly meetings will be tailored to address relevant priorities, 44 including Chair/Vice Chair elections, a one-year roadmap of AC priorities to work on, capacity 45 building, unfinished business, and updates from Long-Range Planning staff on island-wide 46 initiatives. 47 c. High Level Overview of the Framework being developed around a County and Community 48 Learning and Communication Tool 49 Ms. Mercado introduced the Community & County Co-Learning Series (C2CLS) concept, which 50 is a bi-annual forum to include all AC's to share information, collaboratively identify solutions to 51 community issues, and advance island-wide community resilience initiatives 52 After the presentation concluded, Long-Range Planning staff member Bethany Morrison opened 53 the floor to a Question & Answer Session: 54 Status of Action Committee Memberships 55 Q: How are terms affected by the hiatus, during which the ACs did not meet from September 56 2019 to November 2020? 57 A: This is under review with the department and incoming administration 58 Q: Will quarterly AC meetings be scheduled on specific days/specific weeks? When will they begin 59 so that 2021 Chair/Vice Chair elections may be completed to allow them to work on setting 60 agendas? 61 A: Subsequent to this meeting, Long-Range Planning staff will solicit input from AC members for 62 input on day of week & time of day that is best for members and community to meet via on-line 63 platforms. The first quarterly meeting will be planned for late-February/March of 2021. 64 Q: With quarterly AC meetings, will items that require a vote mean that at minimum three 65 meetings over seven months will be needed? 66 A: Yes, for items such as subcommittee reports, but we would explore alternatives within 67 Sunshine Law according to the nature of the item to be voted on. 68 Q: How will quarterly AC meeting and C2CLS agendas be determined? 69 A: For quarterly meetings, in the same fashion as before where AC members propose items, and 70 the Chair/Long-Range Planning staff structure the agenda. For C2CLS, AC members across the 71 island will propose items and the Long-Range Planning staff will aggregate into an agenda and 72 review with AC Chairs https.llwww.plannin,-.hawaiicounty.,-ov/home northkohala(a)hawaiicountp.pov Page 2