2021-09-15 Merit Appeals Board Minutes

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Merit Appeals Board September 15, 2021 MR. LEOPOLDINO: That's correct. I believe parts of that audit can be done that way. However, from what I understand for these Administrative Services audit, they actually have to identify where the departments are filing certain things. So, a portion of it does require an in-person audit. And part of it is to ensure that the departments are complying with certain regulations with filing, for example, personnel files—medical files have to be filed separately and they have to verify that in-person. MS. MATHEWS: Thank you. MR. LEOPOLDINO: Yes. MS. MATHEWS: I appreciate that. MR. LEOPOLDINO: You're welcome. Did anyone else have questions on the quarterly report? Thank you. Job Performance Report (JPR) Update MR. LEOPOLDINO: Moving on to the "Job Performance Report Update" when I was appointed Bill's Deputy Director, I took that on as one of my projects and from Day 1, I began planning for updating our job performance report. First, by engaging with all of our departments. Because it'll affect all of our departments, we initiated a planning meeting with all HR personnel Countywide to get feedback before we proceeded. So, we got a lot of input. I created a team at the DHR, in my department, to focus primarily on developing a new form. So, we have a draft form in place currently, which we've circulated back and forth with our DHR—excuse me—which our—with our departmental HR personnel for further feedback. We're also adding to that a comprehensive policy and procedure to go along with this new form, which we're currently working on. So, what threw a wrench in this whole process is the Governor's Emergency Proclamation which took effect August 5t', which, kind of, put a halt on our progress with the—developing the new form and procedures. We are only now getting back to it, so we will be resuming where we left off and we want to still meet our target date of having something close to final by the end of Oct—November. So, we haven't forgotten that as a priority for our department as there's still a need and we are working to pick up where we left off. And I have a couple of my staff assigned to that specifically and with guidance from me—and the rest of the departmental HR representatives. As I said, they're the ones that's going to be implementing this new form, policy and procedure. So, I just wanted to let this Board know that we are continuing work on it and I will update you Page 12