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Limited Meeting <br /> 2/3 of all members to which the board is entitled must first <br /> adopt determinations that: <br /> • It is necessary to hold limited meeting, and <br /> •Meeting location is dangerous to health/safety, or that on-site <br /> inspection is necessary and public attendance is impracticable <br /> Board obtains OIP Director's concurrence — go to <br /> oip.hawaii.gov/form <br /> Board must: <br /> • Provide notice of limited meeting <br /> • Videotape limited meeting (unless waived by OIP); <br /> • Makes videotape available at next regular board meeting; <br /> and <br /> • Make no decisions at the limited meeting. <br /> Another type of meeting that may not be open to the public is a "limited meeting." A <br /> limited meeting is not being closed to the public to keep something confidential, but as <br /> a practical matter, it cannot be fully opened to the public because it's being held at a <br /> dangerous location or where public attendance is impracticable. For example, it can <br /> also be used to look at undeveloped private land, secure airport areas, a recycling <br /> facility, a private home being considered for historic preservation, or other areas where <br /> public attendance is impracticable or a safety risk. <br /> To hold a limited meeting, 2/3 of all members to which the board is entitled must <br /> determine, after sufficient public deliberation, that (1) it is necessary to hold the limited <br /> meeting, and (2) the location for the limited meeting is dangerous to health or safety, <br /> or that public attendance is not practicable. <br /> The board must thereafter obtain the OIP Director's concurrence. OIP has a form on its <br /> website at oip.hawaii.gov/forms to request concurrence. <br /> If the OIP Director concurs, then the board must provide notice of the limited meeting. <br /> The board must also videotape the limited meeting, unless this requirement is waived <br /> in whole or in part by the OIP Director—for example, a partial waiver might be allowed <br /> during a hike on a trail or during bus rides to reach the meeting site. The videotape of <br /> the limited meeting must also be made available for public viewing at the next regular <br /> board meeting. And no decisions can be made by the board during the limited <br /> meeting. <br /> 21 <br />