Laserfiche WebLink
Limited Meeting - <br /> County Councils as Guests of Other Groups <br /> No min./max.number of councilmembers or oral testimony when attending <br /> a limited meeting open to the public,as guests of another board or <br /> community group,provided: <br /> 1. Board's notice indicates what other board or community group is <br /> sponsoring the meeting;no agenda is required <br /> 2. If the other board/group is subject to the Sunshine Law, they must <br /> follow requirements <br /> 3. No more than one limited meeting per month per group <br /> 4. No limited meetings outside Hawaii <br /> 5. No circumvention of Sunshine Law's purpose <br /> 6. Videotape limited meeting <br /> 7. Make videotape available at next Council meeting <br /> 8. No decisions made at limited meeting <br /> 9. Council to submit annual report to Legislature <br /> There is another special type of limited meeting only for county councils,which recognizes that <br /> in certain counties, the councilmembers are elected at large and all may want to attend <br /> community meetings with their constituents and potential voters. Because the meeting is <br /> being held by another group and the councilmembers are attending as guests,there is no <br /> restriction on the number of councilmembers who can attend this type of limited meeting. But <br /> the meeting must be open to the public, and the following requirements must be met: <br /> 1. The council must provide notice of the limited meeting,which indicates the board or <br /> community group holding the meeting that the council is attending but need not include an <br /> agenda; <br /> 2. If the board or community group holding the meeting is subject to the Sunshine Law, then <br /> it is responsible for complying with the law's requirements such as notice, agenda, <br /> testimony, and minutes; <br /> 3. No more than one limited meeting per month can be held by a county council for any one <br /> board or community group; <br /> 4. No limited meetings shall be held outside the State of Hawaii; <br /> 5. Limited meetings shall not be used to circumvent the Sunshine Law's purpose; <br /> 6. The council must videotape the meeting, unless this requirement is waived by the OIP <br /> Director; <br /> 7. The videotape of the limited meeting must be made available at the next regular council <br /> meeting; <br /> 8. No decisions may be made by the council at the limited meeting; and <br /> 9. Each county council shall submit an annual report to the Legislature on the effectiveness <br /> and application of the limited meeting provisions. <br /> 22 <br />