Communication No 2022-01 -Sunshine Law Slides

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Communication Number 2022-01 Limited Meeting 2/3 of all members to which the board is entitled must first adopt determinations that: It is necessary to hold limited meeting, and Meeting location is dangerous to health/safety, or that on - site inspection is necessary and public attendance is impracticable go to oip.hawaii.gov/forms Board must: Provide notice of limited meeting Videotape limited meeting (unless waived by OIP); Makes videotape available at next regular board meeting; and Make no decisions at the limited meeting. 21 limited meeting is not being closed to the public to keep something confidential, but as dangerous location or where public attendance is impracticable. For example, it can also be used to look at undeveloped private land, secure airport areas, a recycling facility, a private home being considered for historic preservation, or other areas where public attendance is impracticable or a safety risk. To hold a limited meeting, 2/3 of all members to which the board is entitled must determine, after sufficient public deliberation, that (1) it is necessary to hold the limited meeting, and (2) the location for the limited meeting is dangerous to health or safety, or that public attendance is not practicable. website at oip.hawaii.gov/forms to request concurrence. If the OIP Director concurs, then the board must provide notice of the limited meeting. The board must also videotape the limited meeting, unless this requirement is waived in whole or in part by the OIP Director for example, a partial waiver might be allowed during a hike on a trail or during bus rides to reach the meeting site. The videotape of the limited meeting must also be made available for public viewing at the next regular board meeting. And no decisions can be made by the board during the limited meeting. 21