Communication No 2022-01 -Sunshine Law Slides

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Communication Number 2022-01 Remote Meetings: Notice Notice gives audio - visual link to join remote meeting Notice also gives link and/or phone number to orally testify, if separate from link above Notice must list at least one physical location, guaranteed to be connected to the remote meeting they are not guaranteed to stay connected 31 In addition to the usual Sunshine Law requirements for notice, including an agenda, the notice for a remote meeting must also inform the public how to contemporaneously view the video and audio of the meeting through internet streaming or other means in essence, by giving the link to join the remote meeting. The notice must also inform the public how to provide oral testimony that the board and other meeting participants can hear, whether through an internet link, a telephone conference, or other means. In most cases, the board will just provide one link for everyone to use to participate in, testify at, or just watch the meeting. But sometimes, a board may want to separate those functions to protect against potential disruption, or to have more control when a large number of participants are expected, or to allow multiple ways for the public to participate. In that case, the board might have two different links: one to an audio - visual link for the public to just watch the meeting, and another for the public to actively participate and testify, which might be a different audio - visual link or a telephone number. The notice for a remote meeting must also list at least one ƦŷǤƭźĭğƌ meeting location that is open to the public where the board has set up audiovisual equipment that is ŭǒğƩğƓƷĻĻķ Ʒƚ ĬĻ ĭƚƓƓĻĭƷĻķ to the online meeting. ƓƚƷ ŭǒğƩğƓƷĻĻķ to remain connected to the online meeting. Additional locations are a way for the board to provide more physical or terminate the entire meeting due to technical problems at those locations. The meeting notice must, however, specify in the event an additional location loses its audiovisual connection to the remote meeting, whether the remote meeting will continue without the additional location or will be automatically recessed to restore communication. 31