2022-01-06 Windward Planning Commission Minutes

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She went over some basic requirements for the Commissioners. All Commissioners are required to be visible and audible. Although it is already done and will need to be continued as a requirement the Chair will announce all participating Commissioners who will be present at the meeting. Commissioners must announce if there is anybody else present at their remote location. If the Commission is in executive session again it must be announced that there are no unauthorized people and there should not be anyone in your room or within hearing distance. Roll call votes are required unless the vote is unanimous for example, if you anticipate that no one will abstain from adopting the minutes from a previous meeting, a voice vote can occur instead of a roll call vote. It was advised that a roll call vote on actions of the actual permit or applications is necessary. Deputy Corporation Counsel Kekai also stated the law requires to have one location open to the public and should video connectivity be lost; the meeting will automatically be recessed for up to 30 minutes. This also applies if connectivity is lost with the Commissioners if quorum is dropped automatically the meeting is recessed until quorum and connectivity is back. If connectivity issues cannot be fixed within 30 minutes, the meeting should either be terminated, or it would have to be noticed in the agenda when the meeting would continue. If there is no mentioned as to what will happen, the meeting will terminate, and a new notice would be posted for a meeting at a later date. APPROVAL OF MINUTES At 9:11 a.m. it was moved by Commissioner Galimba and seconded by Commissioner Clarkson that the minutes of the December 2, 2021, be approved. A voice vote was taken, and the motion carried with all in favor and no votes against. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS Chairman Au called upon the testifier, swore the individual in to tell the truth in their testimony and explained the procedure. At 9:13 a.m. an individual provided testimony regarding the PLANNING DIRECTOR'S REPORT on Special Management Area(SMA) determinations, minor permits and enforcement action issued by the Planning Director between July and December 2021. The testimony ended at 9:21 a.m. [SEE TESTIMONY TRANSCRIPT EXHIBIT A] It was moved by Commissioner Lin and seconded by Commissioner Aguinaldo that public testimony be closed. There being no discussion on the motion, a voice vote was taken, and the motion carried by unanimous vote of those present. Commissioner Clarkson asked whether there was a response from the Planning Department to the testifier concerns. Deputy Director Jeff Darrow indicated that he discussed the issues in great detail with the testifier in person the day prior and that resolution to the testifiers issues has been ongoing. Furthermore, Mr. Darrow indicated that the Department has been working with the applicants to obtain additional information, however, receipt of the information has been delayed due to the change in representation. Page 2 of 5 Windward Planning Commission January 6,2022 Minutes