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<br /> <br />\[2:06\] PRESENTATIONS <br />Agenda Items 6(a) <br /> 6(a) Presentation and overview of County of Hawai‘i Department of Finance <br />(relating to IT), Steven Hunt, Deputy Finance Director \[“Electronic Payments” - <br />PowerPoint presentation on file\] <br />Discussion / Q&A: Relating to the presentation and specific questions relating to <br />the following: (ehawaii.gov) State on-line solution to universal fees, avoiding <br />procurement on behalf of the County, was implemented as a one stop shop online <br />platform for state and county; prohibitive transaction fees; overlap of agencies to <br />implement different payment types \[IT, Finance, and Department /Division <br />Heads\]- Standardization not a realistic goal as each Department has different <br />software. The interface between Departments using cashiering, budget, Finance <br />and Department of Taxation. <br />Discussion / status update on the new TAT tax collection platform. A separate <br />County TAT / Tax Division was created for Hawai‘i County. This Division will <br />eventually have 3 internal control positions in Collection, Compliance and <br />Enforcement. The counties cooperatively purchased an agreement to select a <br />Vendor- Phase 1 has been implemented in Hawai‘i County. <br /> <br />\[3:00\] Regarding revenue generation: Recommendations were requested on best <br />methods for collecting and increasing revenue with lease amount of costs on the <br />back end; centralized cashiering locations vs point of sale transactions (all <br />counties currently using iNOVA system). Requested opinions in identifying a <br />“Gold Standard” system; Finance relies on systems input and feedback from the <br />other counties. Discussion of our current relationships with digital fund transfer <br />methods (PayPal, Venmo). Discussion on quantified theft of cash. This seems to <br />be an issue of the past with additional internal controls in place, although there is <br />time expense associated. Discussion on percentage of each method of payment: <br />ACH, personal check, kiosk payments and cash payments (not available); no <br />centralized cashiering system. DMV delays continue due to staffing challenges. <br />Discussion of staggered license plate renewal (State) and day use fees in parks <br />using payments boxes as collection. <br /> <br />\[3:14\] PRESENTATIONS <br />Agenda Items 6(b) <br /> 6(b) Presentation and overview of Konno v County of Hawai‘i Decision, Malia <br />Kekai, Deputy Corporation Counsel. Presentation tabled to next meeting – <br />4/14/2022 <br /> <br />\[3:20\] COMMUNICATIONS <br />The Public Notice for the Cost of Government Rules Change Meeting is noticed <br />for April 22, 2022, at 2:00 p.m. <br />Discussion: Shall we keep the date as Noticed and hold a special meeting or <br />amend the Notice and add the Rules Change meeting to a later Agenda? <br />Commissioners agree to hold the Rules Change Meeting as Noticed on April 22, <br />2022, at 2:00 pm. <br /> <br /> AGENDA ITEMS 7, 8 and 9 <br />\[3:23\] Chair Konowicz called for discussion on how to best proceed with Agenda Items <br />7, 8 and 9. <br /> <br />