2021-12-02 Merit Appeals Board Minutes

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Merit Appeals Board December 2, 2021 The Recruitment and Examination Division's main focus is to assist departments in attracting eligible applicants to fill their vacancies. So with recruitment when there is aI have three staff under me—all Specialists. Temporarily, our newest person in the section is at a Tech. level right now, but we do have three Specialists. And their primary responsibility is to review the request that the department submit to fill their vacancies to make sure that the information is accurate to—and then to—once the approval is given by the—either the managing director or the council chair, our staff will go ahead and establish a recruitment. They will prepare—draft the recruitment announcement, post the recruitment for a ten-day period, and then once the applications are received—their function is to review each application to make sure that the people who apply meet the minimum qualification requirements for that position class. So, as Jamie mentioned, we recruit for a position class even though the Request to Fill is for a particular position. We are recruiting for a class of work. And what that does is the Recruitment establishes an eligible list of qualified applicants that can be used for any department when they have that a vacancy in that class of work. So the example that she used was Clerk III. There are Clerk III's in various departments. When we conduct a recruitment for a Clerk III, it's usually triggered by one department's Request to Fill their Clerk III position. But that list is going to establish a list of eligible applicants that can be used for six months or longer if the HR director approves an extension of the list. And any other department within that six-month eligibility period that comes in and gets approval to fill their Clerk III vacancy, we don't have to conduct a new recruitment every time that request is submitted. We can just draw from that eligible list and refer a list of applicants to the department. The department then will conduct its interview and assessment process and make a selection based on the outcome of the interviews. Once the department makes their selection, they report the hire to our Central HR agency. Our staff reviews and make sure that the department has complied with all of our established procedures. So procedures include contacting each referred applicant to see if they're interested in coming in for an interview. Some people apply for positions but they don't necessarily want to work in a different department, so they could decline an interview for the Department of Environmental Management but accept an interview with the Department of Public Works. So, they—applicants have that option to decline interviews. We make sure that all applicants are contacted so that they're notified—"Your name was referred to our department for a vacancy, are you interested in coming in for the interview?" Page 14