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Merit Appeals Board December 2, 2021
<br />In our Transactions section, they review and audit all Personnel Action Forms. So, Personnel
<br />Action Forms are whenever anybody gets hired—any action they get hired, there's a change in
<br />pay, a change in position, a pay increase, they separate from service there's a Personnel Action
<br />Form that is prepared by the department. It comes to us. We audit, we review to make sure that
<br />it's in compliance with civil service laws, rules, regulations, policies, procedures, and the
<br />collective bargaining agreement. So, we make sure that whatever actions are taken and being
<br />processed, that there's a proper authority to allow those actions.
<br />We also audit departments and agencies for compliance with laws, rules, policies, and
<br />procedures—and provide recommendations for improvements. So, we normally audit two
<br />departments a quarter. We go in, we look at their bulletin boards, we look to make sure that they
<br />have the required federal and state posters. We look at compensation for temporary assignments
<br />to ensure that they're properly compensating employees for their temporary assignments. We
<br />look at personnel folders to make sure that medical documents are in a separate file, not in the
<br />regular personnel file—we review that. And if there is any corrective action needed to comply
<br />with either rules, laws, policy, procedures—we work with the departments on that.
<br />And we also provide assistance to line departments and agencies as far as, like, interpreting the
<br />laws, rules, regulations, and contract provisions.
<br />So, because my division deals with fiscal operations as well as personnel transactions that affect
<br />the payroll, the pay for employees—we work closely with the Department of Finance regarding
<br />HR and payroll matters.
<br />In my division, I have six positions. I have—for the administrative and fiscal operations, I have
<br />an Administrative Services Program Specialist, Tisha Narimatsu; and an Account Clerk,
<br />Kimberly Sakai, who assists me with that. When it comes to employee or the Transactions
<br />section, I have a HR Specialist I, Bernie Fujii; and then I have three vacant Human Resource
<br />Tech. positions. We recently conducted interviews, so we'll be hiring two Techs. come January
<br />3rd
<br />That's all I have.
<br />CHR. CABANAS: Thank you, Dee. How have you been handling the Transactions with three
<br />HR Tech. vacancies?
<br />MS. SADAYASU: Just trying our best. I mean, between—Bernie's been—our HR Specialist
<br />has been doing majority of the transactions. Tisha's helping out in the interim. But it—luckily, I
<br />mean, we've come passed pay increases so it's been, kind of, like, just day-to-day stuff. And
<br />so, it hasn't—we just, kind of, I guess, put aside what we can do later and just, basically, it's
<br />auditing the forms to ensure that—because what happens is when it comes to, like, pay changes
<br />or position changes—employees cannot get paid until we audit and approve their personnel
<br />forms `cause we want to be sure that it's in compliance, the compensation is properso, that's
<br />our main focus inwe've, kind of, put everything else aside and to catch up later.
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