2021-12-02 Merit Appeals Board Minutes

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Merit Appeals Board December 2, 2021 MS. MATHEWS: Yes, you might want to introduce Mel Ventura, who's hiding in the back. CHR. CABANAS: Oh, I did—I thought I did. Yeah. But, yeah, we have Mr. Mel Ventura, our Vice -Chair, appearing via Zoom. We can't visibly see him but his name is listed on the screen there. Yeah. Okay. Anything else, Board members, would you like to say anything? No. Okay, Jamie, it's all yours. MS. MARTINEZ: Hi, I'm going to be giving a brief overview of the Classification and Pay Division, which consist of myself. We have an HR Program Specialist, Michele Lamkin, and an HR Assistant, Kim Kailipaka, who assist with our division. So, in Classification and Pay, we're charged with the responsibility of maintaining the County's Compensation Plan, which is basically a listing of our civil service classes the classes of work for the County. In that process, we work with our various departments to help them create new classes based on their operational needs, we work closely during that process with seven other government jurisdictions in the State. So, we work with our counterparts in the City and County of Honolulu, the County of Maui, County of Kauai, State Department of Human Resources and Development, the Hawaii Health Systems Corporation—which is the hospitals the Department of Education, and the Judiciary. We work with them to ensure the classes that we create and the pricing of those classes are consistent among the jurisdictions and that we're complying with equal pay law. We also help departments with amending existing classes of work when there are changes, whether it's to the MQ's, minor changes to the duties—we work with them if they identify needs to make those changes. We help facilitate that process. And then, we also route those changes to the other jurisdictions as well. And then, we also, if needed, abolish obsolete classes of work just as part of our maintenance of the Classification Plan. We are also responsible for assisting departments with po various position actions. So, we have processes like allocations, which are helping departments create new positions based on their needs. We assist with reallocations of existing positions, which is basically changing a positions class of work. Based on their needs, we have various types of reallocations— permanent—we eallocationspermanent we assist with temporary reallocations of positions to facilitate the recruitment process. And then, we also have reallocations for specialized assignments. So, we work with them on those position actions. We also assist them with other position actions, such as transferring positions within their department, reorgs. which could be a little complex—like, if a department were to request, Page 8