2022_09_20 Game Managements Advisory Commission Minutes

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meeting to have a break without actually adjourning the meeting. Withdrawal of the motion would allow the original substantive motion to be withdrawn. Next slide and recess is calling for an interruption to the meeting. The recess does require a second, it is not debatable, and a majority vote will carry for a recess. So this is the second part of parliamentary procedure – this is regarding parliamentary procedure and the Sunshine Law and how they intersect with one another. So the basic precepts of Sunshine Law is that every meeting must be open to the public – unless there’s an Executive Session for a limited meeting is allowed. Also, if there are disruptive persons they can be removed. There’s no discussing of Commission business outside of an open meeting, except for a permitted interaction group. Commissioners – so Commissions must provide notice except \[unclear\] testimony and keep minutes. And they cannot consider matters that are not included on the agenda because that goes to improper notice. Notice and agenda – the agenda must list all of the items that the board intends to consider. It must be sufficiently detailed to provide the public with adequate notice of the matters to be considered. It must – the notice must be filed and agenda must be filed at least 6 days prior with the County Clerk’s office and Commission’s office. This would include all of the handouts that are gonna be provided to the meeting. So I put this little star here because, um, there’s a couple of caveats. So, Sunshine Law requires that whatever the Commissioners are considering as far as what’s on the agenda – if it is something that’s not going to be specifically heard in an Executive meeting – it does need to be made available to the public. In the most common meetings which are public in person meeting – these handouts could come at the same time the Commissioners will be able to see them which would be the day of the meeting. However, because we have remote meetings – there needs to be advanced notice because any of the handouts of the Commissioners will also need to be uploaded to the, Commissioner’s website. So they need to be uploaded at the same time the agenda is going to be uploaded so that the public has an opportunity to review what’s the handouts are gonna be along with the agenda. So that’s why it’s all gonna be done before six days prior especially because GMAC tends to have remote meetings. Oh, and that’s just the one note that I have. If you had in person meeting the handouts could be provided at the start of the meeting to everybody present at the same time to the Commissioners. So for remote meetings, at the start of the meeting the presiding officer must announce the names of the participating members – in this particular regard I believe Barbara took that particular avenue by doing a roll call as far as everybody’s present. Each member participating from a non-public location must state who else is with the member if anyone and each vote will have to be a roll call vote. When it comes to Commission member visibility – a quorum of Commission members must be visible to the public during the public portion of the remote meetings. This visibility requirement does not apply during an executive session, which is closed to the public. All Commission members who are present at the meeting must have at least an eye connection and they must state their name before they speak. This is so that each individual who is attending know who’s speaking and too so that the minutes can adequately reflect who is speaking. 6