2022_09_20 Game Managements Advisory Commission Minutes

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Permitted inter-action groups or investigatory groups. Permitted inter-action groups are two or more members but less than a quorum can be assigned to investigate a matter relating to official business of the board. And in this instance, a commission, provided that 1) the scope of the investigation is identified, 2) all findings and recommendations are presented at a regular meeting, and 3) deliberation and decision making, if any, occurs at a subsequent meeting. So the investigatory group is not the one that makes the decisions \[unclear\] the investigation and provide their findings to the rest of the commission and it’s the commission at large that will decide what they’re going to do. Permitted inter-action groups regarding an informational meeting or presentation. Two or more members but less than a quorum can meet not specifically and exclusively organized for and directed toward the members of the board. So basically, two or more members can go to another meeting that’s not organized for the Commission. You can go to that meeting and as long as there’s no commitment to a vote made or sought meaning the members are not trying to seek consensus among themselves regarding this informational meeting or presentation and as long as those members come back to the rest of the Commission and report at the next duly noticed meeting, 1) the members who attended and the matters that were discussed that did relate to Commission business. So basically, you can go to other meetings and presentations outside of our regular Commission meetings as long as there are no more than two, I’m sorry, as long as there’s less than a quorum and there’s two or more members and you don’t speak about trying to gain consensus on a particular position regarding the meeting or presentation and you report back what you did and what the discussion was about. Other permitted inter-actions – these are other exceptions – two or more members but less than a quorum can discuss selection of board officers. Two or more members but less than a quorum can engage in discussions with the head of the department if discussion limited to a certain administrative topics. This is just a side note – if there is a Commission meeting and there is not quorum meet, the Commission can still receive testimony and new presentations as long as there are no votes or actions that would otherwise take place. So as long as you’re not trying to put forward any motions for the Commissioners to take any action you can still receive testimony and presentations. And, that concludes my presentation for the Game Management Advisory Commission and I will open up the floor for any questions if the Chair sees fit. BL: Brian – District 4. Can you hear me? SW: Yes, I can… BL: OK. I got two questions. All right, if we don’t have enough people for quorum and there’s a presentation – how do we go about making rules and regulations or passing 7