2022-07-11 Public Access, Open Space, and Natural Resources Preservation Commission Minutes - Approved

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tion. A discussion was held whether to keep this section. Ms. Cut- ler gave an example that during the pandemic, the Chair reported to the commission that meetings will be held by Zoom which was within the scope of duties, and it was deemed relevant to the commission. (7) Ms. Rosam asked who is the director? Ms. Campbell respond- ed, "Director of Finance." Ms. Ward suggested to add as a duty that the presiding officer determines what goes on the agenda. She explained that topics don't make it on the agenda. A discussion ensued defining what goes on the agenda, who makes that determination, and who approves it. 6-7. STANDARDS OF CONDUCT. (a) Disclosure of Interest — no discussion held. 6-8. SUSPENSION OF THE RULES. Ms. Chang asked for an example of this. Dr. Frank mentioned that during COVID, they suspended the rules and met on Zoom, due to the proclamation from the Govenor and Mayor, in essence an emergency situation. 6-9. SEVERABILITY. Ms. Campbell explained that if, for some reason, any part of the rules is bad or not working, you can omit it without changing the rest of the rules. RULE 7. PUBLIC RECORDS, INSPECTION, AND AVAILABILITY 7-1. INSPECTION OF PUBLIC RECORDS. No discussion was held. 7-2. WHERE AVAILABLE. (a) Ms. Chang suggested to mention the website here. (b) No discussion held. 7-3. COPIES OF PUBLIC RECORDS No discussion held. 7-4. DENIAL OF INSPECTION. No discussion held. Being no further discussion, Chr. Kelepolo directed the commission back to: RULE 4. DUTIES AND RESPONSIBILITIES. (a) A lengthy discussion ensued regarding the subject, "All suggestion forms must include a written statement from the legal owner of the parcel that the owner is willing to participate in the suggestion process... " Shall the rules change to include this statement or omit it from the rules. Ms. Campbell pointed out that the inserted sentence states "willing to participate," it PONC Minutes July 11, 2022 Page 7