2009-05-15 TGRACECHURCH - Laserfiche WebLink

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Staff has already referred to the fact that the Planning Department executed, or HawaiÒi County actually Î more than the Planning Department Î executed the turn lane agreement with us. I would like to clarify, however, that that turn lane agreement was drafted and funds were in place th last November 13. And I only make that comment, so that you understand that we were waiting till some later date; we had a deadline specified by the Planning Director at that time, Chris Yuen, and we met that deadline to put that in place. Because of the change in the administration there was a slowdown in the process of the County end, and yes, we did finally receive that back in April. One of the key things that have happened since then is that the waterline improvement thatÓs required that fronts our property Î I believe thatÓs between the water tank thatÓs just mauka of our property and the edge of our property line heading town-bound Î those construction plans have been finalized and approved by Department of Water Supply. At the same time Department of Water Supply received from our engineer water demand calculations sufficient to their need to have information relative to water commitments. The unfortunate thing is as of today they havenÓt communicated with us what the outcome was. We have verbal assurance that they have everything they need. But they were operating under misunderstanding that they didnÓt need to respond until the project was near completion; they didnÓt understand the coalition with SP1010 in particular. So I expect an update on Monday from them. But I have been assured by Jason Killam of the Department of Water Supply that they need no further data from us. Thirdly, there is an NPDES permit that is required because over re of dirt is being disturbed by the roadway work, and that is being processed by the Department of Health in Honolulu. We are hoping for a fast response time. As soon as that is back, which we believe will be in early June, weÓll be in a position to talk further with Ki about the permit to work in the roadway, because we canÓt do that until the NPDES permit is in hand. There have been some detailed discussions between our civil engineer and our contractor, Dan Bolton, with Ki Emler concerning timeline and traffic control another things related to the actual construction. I will defer to Dan to speak to the timeline issues. But as I understand it, after school is out is the time frame that the Department of Public Works would prefer that we do the work; that will probably coincide when the NPDES permit is approved. And itÓs a very short, less than two months time frame to do all the work requir Palani Road; itÓs not as simple as just bringing in a paving machine and doing extra paving. But the multi-stage process has been discussed, and because it affects traffic control, Department of Public Works has been involved in those discussions. I expect to finalize those as soon as the NPDES is back in hand. Within the next two weeks Î and the only reason I say two weeks instead of two days is I know that things happen and things slow down for reasons you donÓt expect Î but you have seen, and itÓs on the screen, that the agreed-upon method to temporarily prohibit left-hand turns into the property off of Palani, we agreed to the basic concept with the Department of Public Works last fall. That was one of the stipulated deadlines from the Department of Planning, had a date certain to it. We agreed upon a concept, the plans were drawn in a draft form, they were sent to Traffic Division in Hilo. And due to some miscommunication and a mistake by our civil engineer they sat unattended for a few months. That was not our choice; we regret that. And we EXHIBIT A 13