2022-11-14 Public Access, Open Space, and Natural Resources Preservation Commission Minutes - Approved

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There being no further discussions or nominations for Vice Chair, CHR. KELEPOLO called for a roll -call vote. For Vice Chair, Ms. Deborah J. Ward, Voting "Aye," Chr. Kelepolo, Ms. Ward, and Ms. Rosam. Voting "Nay," Ms. Crivello, Dr. Frank, Ms. Chang, Ms. Naungayan. With 4-Nays, 3-Ayes, and 2- excused absences, the motion did not pass and did not meet majority. There being no further discussions or nominations for Vice Chair, CHR. KELEPOLO called for a roll -call vote. For Vice Chair, Ms. Alex Kelepolo. Voting "Aye," Ms. Ward, Ms. Rosam, Ms. Crivello, Dr. Frank, Ms. Chang, Ms. Naungayan, Ms. Kelepolo. With 7-Ayes, and 2-excused absences, the motion passed with a majority vote. Vice Chair is Ms. Kelepolo. With time left in the meeting, CHR. KELEPOLO directed the commission back to Old Business, continued discussion on the proposed revisions to Rules of Practice and Procedures of the Hawaii County PONC Draft No. 1. RULE 6. ORGANIZATION AND PARLIAMENTARY RULES 6-6. OFFICERS AND THEIR DUTIES. b. Presiding Officer. (8) Ms. Chang suggested omitting the second "be" to read, "...or such may property appertain to such office;" (add) Ms. Chang suggested the addition that the Presiding Officer would approve agendas. Ms. Campbell will check on the definition of a Presiding Officer. It is her understanding that a Presiding Officer is selected when the Chair and Vice Chair are not available for the meeting. The agenda would already been approved. 6-4. MEETINGS. (a) Regular Meetings - Ms. Chang change "alternative" to "alternate" month,... (b) Special Meetings — Ms. Ward commented that if needed we may schedule another meeting. This section allows for that option. It was clarified that H.R.S. § 92.8 refers to the Sunshine Law, and it makes sense to refer to the law, rather than making changes when the law changes. (c) Notice — Ms. Ward asked to change six days to perhaps 10 days. Ms. Campbell clarified that H.R.S. § 92-7 states that posting will be made according to the Sunshine Law. Don't need to change the rules, but can post early. Ms. Cutler confirmed posting is now 14 days early. (d) Executive Meetings — vs. Executive Session, discussion held to change it to Executive Session. Q) Site visits policy- Ms. Ward asked for clarification regarding visiting sites out of their council districts. Ms. Cutler clarified it's okay, but no mileage will be paid for visits that are informal. Only paid mileage if PONC Minutes of November 14, 2022, Approved Page 6