2022-09-26 Public Access, Open Space, and Natural Resources Preservation Commission Special Meeting Minutes - Approved

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MOTION: Ms. Ward moved to initiate the discussion of the suggestion form. The motion was seconded by Mr. Lee. Discussion of this motion: Ms. Cutler explained to the commission that deadlines for the 2023 Suggestion forms are fast approaching, two organizations waiting for the form, and the commission discussed tweaking the motion. Ms. Ward withdrew her motion. MOTION: Dr. Frank moved to accept the form as it is and move forward with it. The motion was seconded by Ms. Chang. Ms. Cutler asked for clarification to use the present form, until commission presents another revised version. Those present agreed. Being no further discussion, Chr. Kelepolo asked for roll call vote: Mr. Lee, Dr. Frank, Ms. Chang, Ms. Naungayan, Ms. Rosam, and Chr. Kelepolo all verbally voted "Aye," Ms. Ward voted, "nay." The motion passed with six "aye" votes, one "nay," vote and two excused absences. VI. ANNOUNCEMENTS: Chr. Kelepolo announces the next meeting, takes suggestions for agenda items, and reminds the commission that the 2022 Prioritized List summaries are due to Ms. Cutler by October 21,2022. 1. The next public meeting is scheduled for November 14, 2022, from 10:00 a.m. to 2:00 p.m. at the Hilo Council Chambers, 25 Aupuni Street, Suite 1401, Hilo, HI. 96720. 2. Suggested agenda items by the commission. A. Old Business: i. Draft Minutes of September 12, 2022, (version #4), regular session with edits from Ms. Chang, Ms. Naungayan; Ms. Rosam, Ms. Ward, and emailed to the commission on Monday, October 31, 2022. ii. Discussion No. 2 continues on the proposed revisions to Rules of Practice and Procedure of the Hawaii County PONC Draft Revision No. 1 from the July 11, 2022, meeting. iii. 2023 Suggestion Form. The commission may discuss, review, and make revisions to the current Suggestion Form as discussed in the July 11, 2022, meeting. B. New Business: i. Commission to discuss formation and selection of members for a Permitted Interaction Group for the Rules of Practice and Procedure of the Hawaii County PONC; and to set the scope of work, as introduced by Ms. Ward. ii. Commission to discuss formation and selection of members for a Permitted Interaction Group for the Suggestion Form; and to set the PONC Minutes of September 26, 2022, Approved Page 8