2023-01-18 Committee on the Status of Women Minutes

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County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 D. Missing and Murdered Native Hawaiian Women and Girls (MMNHWG) Task Force Farrah reported that the Task Force meets bi-monthly, and the next meeting is on January 26. She will report on that at the February meeting. She referred the committee to the Task Force Report link on the December 21, 2022 minutes. She said that the state CSW Chair will be coming in March and this will have to be worked out in terms of logistics, airfare, etc. She said the ideal date is during the crossover in the legislature, when bills cross over between the branches, mean- ing they are still alive. She said this would be a good time to promote legislation and discuss this with the state Chair when she visits. She suggested staying away from Spring Break to allow college students to participate if interested. ACTION ITEM: Jennifer will follow up on the visit details for the state CSW Chair. Vill. NEW BUSINESS A. Statements from the Public: No statements from the public. B. Review and approval of By-laws Suzanna said the document is meant to align all county boards and commissions to the same standards.The original has been slightly amended and reformatted for better use. ACTION ITEM: Farrah will include the amended By-laws draft into the meeting packet for February 2023 for committee review and discussion. IX. OLD BUSINESS A. Statements from the Public: No statements from the public B. Sub-Committee Memberships : No action, tabled by Chair ACTION ITEM: Subcommittee Chairs will provide a one paragraph blurb about what their subcommittee is focused on. ACTION ITEM: Farrah will send out a new roster of subcommittees/members before the next meeting. C. Communications Sub-Committee reports a. Status of Chair and Secretary email accounts Farrah said she drafted a policy and procedure protocol for the proposed CSW email account, which Shana created: hawaiicountycsw(a_amail.com. After committee discussion, the following edits were made to the docu- ment: the Treasurer was taken off the list of authorized account users by request of the Treasurer; the Recording Secretary was added to the list of account holders; guidance was added into the document regarding not deleting messages so there is a record of communications; and based on Sunshine Law, the email is not to be used to communicate with other committee members. 2