2022-08-30 Merit Appeals Board Minutes

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Merit Appeals Board August 30, 2022 CHR. CABANAS: July 1st of this year? MR. LEOPOLDINO: Yes-2021—well, a couple of them are 2021. A bunch of them are just lump sums. And then, couple others are July 1st of this year. Not as bad as the previous years where we've had significant retro pay adjustments. So MS. MATHEWS: May I ask a question? Could you explainactually, I think everybody well, maybe Kate doesn't know but is payroll done in-house and are these adjustments done by category and the computer, very nicely, just shovels it in or does each person have to have their payroll adjusted by a human? MR. LEOPOLDINO: So, the short answer isour system is so antiquated—well, Number 1. Payroll is handled with finance, however, HR does the processing and all the data. We do that through our Form 13 or our Personnel Action Form—and, that is, essentially, manual. We have to ensure that step movement dates are correct and this is all done manually. And this is—it's a very tedious process. So, I really applaud the staff for taking all that time to doing all of that. So, the light is—we're working with finance on a new system soon. So, that's where we're at. CHR. CABANAS: A new vendor? MR. LEOPOLDINO: Yes. CHR. CABANAS: That's going to go—what—with an RFP? MR. LEOPOLDINO: Yes. I think they're working on that right now. CHR. CABANAS: Just for payroll or personnel as well? MR. LEOPOLDINO: It'll be personnel as well. CHR. CABANAS: Oh, great. MR. LEOPOLDINO: So, the FRESH system, I believe, is going to be updated. CHR. CABANAS: Oh, great. MR. LEOPOLDINO: Yeah. CHR. CABANAS: Yeah. Just for my own knowledge, I mean, the manager for this division she is very steadfast. She's meticulous. They—she trains the staff to check everythingdates, salaries, the legal authority—everything has to be correct before that thing is—before that particular form of that one employee is processed. It doesn't move unless that thing is correct. Page 10